Accounting Period on CR and CR Type Documents should be blank

Effective immediately, the Treasurer’s Office will not approve CR and CR type documents with a document header or accounting lines containing an accounting period other than the current period.  This means that during the first few days of the current month before the soft close of the previous month occurs, CR’s cannot have the prior period on the document header or accounting lines.  If a CR has a prior period on either the header or accounting lines, the Treasurer’s Office will reject the document back to the agency to update. 

The easiest and preferred manner to handle this issue would be to leave the period on both the header and the accounting lines blank.  It will then be automatically filled in with the period associated with the record date when the document is final approved by the Treasurer’s Office.  Leaving the period fields blank will alleviate the issue of having to reject documents back to the agency to update, which will also have a timing impact on the recognition of the agencies revenue. 

Thank you for your cooperation with this matter.  If you have any questions, please contact the Treasurer’s Office at [email protected].

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