Agencies will now have the ability to process their own payroll corrections. This is a shift in process from only the General Accounting Office having security to process TC850 to now allow the agencies to manage their own transactions. To ensure that your agency is ready to perform these corrections, please submit a GAO96 to request User Class 47 on the AFIS Security Authorization Form. User Class 47 will only include access to payroll TC850. On December 02, 2013 it will be the agencies responsibility to clear all payroll corrections in a timely manner. The GAO will be monitoring the AFIS IT file on a regular basis to ensure all payroll transactions are being completed timely. Please feel free to contact us if you have any questions.

As before, agencies will only be able to change the following fields: Index, PCA, AY, Appropriation, Fund, Grant, Grant Phase, Project, Project Phase, Agency CD 1, 2, and 3. All other fields are restricted. Agencies will not be able to release payroll batches. This will automatically occur during the AFIS nightly batch run. Further, agencies will not be able to enter payroll batches in User Class 47 as payroll transactions are interfaced from HRIS.

The GAO96 form should contain the following elements:

• Account Trans: 1 or 2 depending on agency ranges
• Batch Edit Mode: 1 only
• Release Flag: No release
• Disbursement Method: 2

For additional information on payroll corrections you may contact Somer Phegley at [email protected] or Jennifer Verhelst at [email protected] or your agency liaison.