Starting in January 2018, the General Accounting Office (GAO) will be changing the frequency of the Fixed Asset Mass Depreciation from monthly to quarterly. Therefore, the next mass depreciation run is scheduled for 03/31/18. The expected depreciation schedule for the remainder of FY18 is:

• 03/31/18 – Q3
• 06/30/18 – Q4
• July 2018 – final 13th month documents (the exact date will be published in the Fiscal Year End 2018 Instructions)  

To ensure that all assets are captured in the scheduled depreciation runs, the following tasks must be completed prior to the scheduled date:

• Ensure that disposals are up to date in AFIS and FD documents are completed within 10 days of receiving an approved SP-101
• Resolve any past validation issues as notified by GAO
• Complete and approve any pending or draft FA, FAS, FM, FI or FT documents no later than 3pm on the last business day prior to the mass depreciation batch run
• Review previous fixed asset depreciation reconciliations for outstanding issues
• Notify your AFIS liaison of any assets that failed to depreciate if you do not receive an exception report from GAO in the week following the mass depreciation batch run

Additional reminders and instructions will follow in the weeks leading up to the next scheduled Fixed Asset Mass Depreciation run.

Please share this information with your accounting staff. If you have any questions or concerns, contact Tracy Mosier at [email protected] or your AFIS liaison.