FY21 Appropriation Load and Allotment Instructions
FY21 appropriations per Laws 2020, 54th Legislature, 2nd Regular Session, Chapter 58, SB1692 and Chapter 57, SB1691 may be entered in AFIS and submitted to the GAO for processing.
FY21 appropriations must be processed as follows:
- FY21 general appropriations act, Sections 2 through 96, supplemental loads and capital outlay are to be entered on separate documents. Appropriation and Allotment Budget Documents (BGA90) entered and submitted through AFIS to the GAO will be reviewed on a first come, first serve basis.
- All appropriations received by June 23rd will be reviewed and approved if all required information is available and correct. Any appropriations received after the deadline or that are incomplete, will be reviewed, but may not be available on the first processing date in AFIS for FY21.
- It is recommended that the Header section of the BGA90 is left blank. Dates entered in the Header section will override dates in other sections of the BGA90 document when the validate button is clicked.
- All appropriations should be entered as the full amount enacted with any reductions processed separately.
- Appropriations should be entered using the following guidelines related to FY21 appropriations.
Appropriation and Allotment Level section for Type 1;
Start date = 07/01/2020
End date = 06/30/2022
Budget FY = 2021
Fiscal Year = 2021
Period = 1
Appropriation and Allotment Level section for Type 2, 2C;
Start date = 07/01/2020
End date = 06/30/2100
Budget FY = 2021
Fiscal Year = 2021
Period = 1
Appropriation and Allotment Level section for Type 2A, 2CA;
Start date = 07/01/2020
End date = End date from law plus one additional year to allow for the administrative adjustment period
Budget FY = 2021
Fiscal Year = 2021
Period = 1
Appropriation and Allotment Level section for Type 2B;
Start date = 07/01/2020
End date = End date from law
Budget FY = 2021
Fiscal Year = 2021
Period = 1
House Bill Number has been standardized and is required to be entered in the given format with character limits given behind each requirement. The format is: calendar year (2), legislative session (2), session type (2), chapter (3), bill number (6) and section. Please note the last three digits will be different for each agency based on their section number of the bill (3). The following is an example from FY21 appropriations: 20542R058SB1692001.
- The general fund portion of any lump sum appropriation should be entered by quarter in the following order: 30%, 22%, 22%, and 26%. All other funding sources and line items should be 25% for each of the four quarters. Quarter 5 is to be set up for each appropriation document at 0% to allow transaction processing in the following fiscal year (i.e. administrative adjustments).
- Only documents in ‘Submitted’ status are complete. Any other status may require further action to complete the load.
- Agencies requesting alternative allotment schedules may submit their detailed change requests as part of the appropriation load process. All allotment change requests will be submitted to the Governor’s Office of Strategic Planning and Budgeting (OSPB). Agencies must note proposed allotment changes by using Event Type: BGE1 and uploading the request letter to the corresponding Appropriation and Allotment Budget Document (BGA90).
Any remaining FY20 supplemental loads and reductions must be entered and submitted to the GAO no later than Tuesday, June 23rd by 3:30pm and will be processed immediately if all the required information is available and correct.
Additional appropriation load instructions are available in the Appropriation Budget section of the AFIS Budget training materials.
If you have any questions or need additional information, please contact your AFIS liaison.