How can I record accounting data for my agency in AFIS?

First and foremost, the accounting structure of an agency must be set up on AFIS. How the structures are established depend upon the applicable reporting requirements and controls. For example, the program structure is generally established according to how agencies submit their budgets. An agency may also set up an organization structure that may be based on the organization chart of the agency. Both types of structures are used to store and report financial information on state agencies. Your GAO liaison may assist you with any questions you may have relating to setting up or changing your agency’s structures. A current listing of GAO liaisons can be found on our website. Second, the agency must obtain AFIS application security to process accounting data up to and including obtaining Warrant Authorization Cards (WAC) to pick up vendor warrants. Please see the APPLICATIONS SECURITY section for more information. Processing accounting transactions on AFIS requires appropriate knowledge and understanding of the State’s accounting policies and procedures. The ADOA-GAO establishes these accounting policies and procedures and can be found in the State of Arizona Accounting Manual. Because AFIS is a complex accounting system, the ADOA-GAO also publishes an AFIS Reference Guide. Both of these manuals can be found on our website. It is highly recommended that persons involved in the processing of accounting transactions attend the AFIS training classes offered by ADOA through the Arizona Government University (AzGU). You may register for AFIS training classes on-line at https://azlibrary.gov/content/arizona-government-university-azgu or call the registrar at (602) 771-AzGU (2948).