HRIS updates related to Families First Corona Virus Response Act (FFCRA)
In light of the situation created by the Coronavirus/COVID-19, a new law entitled Families First Coronavirus Response Act was enacted April 1, 2020. In effect until December 31, 2020, it provides two types of paid leave to employees who are impacted in certain ways due to COVID-19. Your Human Resources Office has tools for the administration of these new types of leave, and more specific information is available at:
https://www.dol.gov/sites/dolgov/files/WHD/posters/FFCRA_Poster_WH1422_Non-Federal.pdf
To accommodate for these changes in HRIS, 3 new pay codes have been created.
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WHO IS ABSENCE FOR? |
QUALIFYING CRITERIA FOR COVID-19 EVENT: |
PAY CODE |
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Self |
(1) The employee is subject to a Federal, State, or local quarantine or isolation order related to COVID–19. (2) The employee has been advised by a health care provider to self-quarantine due to concerns related to COVID–19. (3) The employee is experiencing symptoms of COVID–19 and seeking a medical diagnosis. |
377 COVID-EMERG PD SICK-SELF |
|
Family |
(4) The employee is caring for an individual who is subject to an order as described in subparagraph (1) or has been advised as described in paragraph (2). |
377C COVID-EMERG PD SICK-FAMILY |
|
Family |
(5) The employee is caring for a son or daughter of such employee if the school or place of care of the son or daughter has been closed, or the child care provider of such son or daughter is unavailable, due to COVID–19 precautions. |
377C COVID-EMERG PD SICK-FAMILY |
|
Family |
(5) The employee is caring for a son or daughter of such employee if the school or place of care of the son or daughter has been closed, or the child care provider of such son or daughter is unavailable, due to COVID–19 precautions. |
378F COVID-FMLA EXPANSION-CHILDCARE |
Additionally, 3 new pay codes were added to assist in tracking personnel expenditures that are over and above what an agency would normally expend in its regular course of business or job duties have changed and duties are over and above regular course of business and is directly COVID-19 related.
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SCENARIO |
PAY CODE |
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Personnel expenditures that are over and above what an agency would normally expend in its regular course of business. OR Job duties have changed and duties are over and above regular course of business and is directly COVID-19 related. |
COVID Work - Regular 100C COVID Work - Overtime 101C COVID Work - Telecommuting 110C |
The COVID19 Paycode Matrix for Payroll and HR Practitioners is posted on the GAO website in the Agency Payroll Guide.