infoAdvantage Published Reports Purge: Agency Action Required by September 4, 2018

The GAO is preparing for the AFIS/infoAdvantage upgrade.  As part of GAO's preparation for the AFIS/infoAdvantage upgrade, GAO performed an audit to discern usage/views of all Published reports (most are PDFs).  Our results indicated that most of the published reports in each Department's Published Reports folder are unused.  Therefore, nearly all reports in each Department's Published Reports folder will be removed from infoAdvantage and almost all publications will be stopped.  Purge of unused Publications will begin on September 21, 2018 and all unused daily, weekly, monthly, quarterly, and annual Publications will be stopped. 

Your agency can schedule On Demand reports in lieu of the publications.  Instructions for scheduling reports can be obtained on the GAO website at under the Quick Reference Guide (QRG) section at: /trainingevents/training-resources

ACTION REQUIRED: Please review the Published Report list below. If your agency has a need to retain copies of any of the existing reports in the list below, export them and save them outside of infoAdvantage by September 21, 2018.  If your agency has a need to retain the publication of any of the reports in this list, email GAO at [email protected] by September 14, 2018.  In your email provide an explanation of the reason(s) your Department would still require the publication(s) and cannot run the On Demand report equivalent.

Beginning on September 21, 2018 GAO will implement the following plans for published reports: 

Purge Plan

Published Report

On Demand Version at:

Purge all but last instance

FIN-AZ-AM-N598 CAFR FYE Closing Package

AAA > On Demand

Purge all but last instance

FIN-AZ-AP-N176e 1099 Master Report

AAA > 1099 folder

Purge all but last instance

FIN-AZ-AP-N176i 1099 Master Report

AAA > 1099 folder

Purge all but last instance

FIN-AZ-AP-N176i 1099 Master Report Corporations, Box7

AAA > 1099 folder

Purge all and stop publication

FIN-AZ-AM-C049a Fixed Asset Acquisitions by Department and Asset Type

1 - Statewide Reports > Asset Management > replaced by AM-N599

Purge all and stop publication

FIN-AZ-AM-C050(a) Fixed Asset Disposals

1 - Statewide Reports > Asset Management > replaced by AM-N602

Purge all and stop publication

FIN-AZ-AM-N332 Pending Fixed Asset Shell Transactions by Department

1 - Statewide Reports > Asset Management

Purge all and stop publication

FIN-AZ-AM-N357 Fixed Asset Accumulated Depreciation by Fund

1 - Statewide Reports > Asset Management > replaced by AM-N603

Purge all and stop publication

FIN-AZ-AP-C021 Future Scheduled Payments for Disbursements

1 - Statewide Reports > Accounts Payable folder

Purge all and stop publication

FIN-AZ-AP-C032a Count - Bank Code by Disbursement Type

1 - Statewide Reports > Accounts Payable folder

Purge all and stop publication

FIN-AZ-AP-N038 AHCCCS - Daily Outstanding Disbursement by Program Phase

HCA > On Demand Folder

Purge all and stop publication

FIN-AZ-AP-N040 AHCCCS-Daily Outstanding Disb by Prog PhaseSummary

HCA > On Demand Folder

Purge all and stop publication

FIN-AZ-AP-N151 Outstanding Warrants by Department

1 - Statewide Reports > Accounts Payable folder

Purge all and stop publication

FIN-AZ-AP-N157 Monthly Paid Warrants

1 - Statewide Reports > Accounts Payable folder

Purge all and stop publication

FIN-AZ-AP-N285 Payment Cancellation Request Daily Activity

1 - Statewide Reports > Accounts Payable folder

Purge all and stop publication

FIN-AZ-AP-N290 Daily Warrant Count

1 - Statewide Reports > Accounts Payable folder

Purge all and stop publication

FIN-AZ-AP-N291 Warrant Register by Agency

1 - Statewide Reports > Accounts Payable folder

Purge all and stop publication

FIN-AZ-AP-N292 Daily Warrant Transmittal

1 - Statewide Reports > Accounts Payable folder

Purge all and stop publication

FIN-AZ-AP-N297 Expired Warrants by Agency

Author
AFIS Reporting Team
Date