The GAO and the HRIS technical team have created six new reports agencies can run on an ad-hoc basis to obtain payroll related data.  The new reports include:

• Employee Reimbursement Report – provides users with employee reimbursement transactions paid by their agency, at the employee level, by pay date.
• Employee Data Report – provides users with a listing of active employees as well as certain key data associated with each employee.
• Position (ZP02) Report – provides users with a listing of active Positions, as well as the labor distribution elements associated with the Positions, and the corresponding Employee (HR11) information for filled Positions.
• Position-Multiple Labor Distribution (XR23.3) Report – provides users with a listing of active Positions (ZP02), the corresponding Employee (HR11) information for filled Positions, and any Multiple Labor Distribution Records (XR23.3) associated with each active Position.
• Pay Code Listing Report – Includes a current listing of active Pay Codes
• Deduction Code Listing – Includes a current listing of active Deduction Codes  

Please note: the GAO will no longer distribute employee reimbursement data to agencies on a bi-weekly basis.  Agencies may obtain employee reimbursement transactions by pay date, utilizing the new ‘Employee Reimbursement Report’.

In order to gain access to the HRIS Reporting Services website, the requestor will need to complete the following steps:

• Complete the Computer Based Training course – HRIS Data Warehouse Training (HRIS0071) via Y.E.S. (https://portal.hris.azdoa.gov/CES/ces_login.jsp)
• Complete an HRIS Security Request form and submit to the HRIS security team for processing. 
  • There are two ways to complete/submit an HRIS Security Request form, select one of the following:
    1. Download the MS Excel version of the form via the following link, and follow the instructions on the form for submittal:  https://docs.google.com/document/d/e/2PACX-1vQy5Kr9ioU-Cjtfap_2YmrYqN-RVU6vTxyqSwbZZtnnMuMHLx7L0Vw5acyJOts-OIVcVQBH_axVtIGE/pub. 
    • Ensure selection of the Job Role:  HRIS Warehouse Reporting Specialist
    • Ensure selection of ‘Payroll Reports’ under the ‘HRIS Warehouse Request’ section
    2. Submit an electronic ticket using an online support ticket system that can be accessed via the following link:  https://hrservicedesk.azdoa.gov/
    • Instructions for submitting an electronic ticket can be found on the website (select Training Resources from the Training/Events drop down menu and scroll to the Quick Reference Guide titled, Agency HRIS Payroll Reports)   

For more information on the content of the available payroll reports as well as how to run a report using HRIS Reporting Services, users can reference the quick reference guide – Agency HRIS Payroll Reports – which can be found on the website (select Training Resources from the Training/Events drop down menu and scroll to the section titled, Quick Reference Guides (QRG)).  

If you have any questions, please contact Somer Phegley ([email protected]) or Stephanie Neves (stephanie.neves @azdoa.gov) in the General Accounting Office.