Payroll Guide

	Title	Last Updated
	Cover Page \| Contents \| Revision History \| Chapter Sheets \| Section Tabs	11-2020
	I. Key Payroll Reference Documents
	A. GAO Statewide Payroll Calendar: 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022	11-2017
	B.1 Payroll Tax Tables and EREs: 060103 070103 010104 050104 010105 070105 010106 070106 010107 070107 010108 070108 072108 092608 010109 031009 042309 042909 070109 100509 010110 070110 010111 070111 010112 070112 010413 070113 010114 020714 070114 010115 070115 010116 070116 070117 010118 080318 010119 032019 070119 011520 B.2 Retirement Rates 070117 070118 070119 070120	06-2020
	C. HRIS Pay Code Listing HRIS Pay Code Listing Compensation Strategies COVID19 Paycode Matrix for PR and HR Practitioners Pay Code Sort	05-2020
	D. HRIS Attendance Code Listing	11-2013
	E. HRIS Deduction Codes HRIS Deduction Codes Deduction Code Sort	04-2020
	F. HRIS Forms and Reports Summary	11-2013
	II. Contacts
	A. Agency Payroll Resource Contact List	05-2020
	B. Employee Resource Contact List	05-2020
	C. Agency-Specific Payroll Contacts	11-2013
	D. State Agency Payroll Contacts	12-2017
	III. Employee Pay
	A. Payroll Cycle Checklist	01-2015
	B. Payroll Compute: Time Record Entry	01-2015
	C. Payroll Compute: Retroactive Pay	01-2015
	D. Payroll Compute: Payroll Compute Reports	03-2016
	E. Payroll Compute: Batch Security	01-2015
	F. Employee Time Entry (ETE)	01-2015
	G. Premium Overtime Calculation Premium Overtime Calculator EPSL and EFMLA Calculator EPSL Part-time Employee Worksheet	04-2020
	H. Labor Distribution	01-2015
	I. Donated Leave Donated Leave Calculator	01-2015
	J. Travel and Reimbursements	01-2015
	K. Employee Training and Educational Assistance	01-2015
	L. Manual Payments (Handwrites)	01-2015
	M. Deceased Employee Compensation	01-2015
	N. Direct Deposit BofA CashPay Flyer	01-2015
	O. ADOA Supplemental Benefits Plan GAO-SBP ADOA Suppl Benefit Plan Training	01-2015
	P. Differential Payments	01-2015
	Q. Paycheck Estimator Tool 070113 010114 070114 010115 070115 010116 070116 010117 070117 010118 070118 010119 070119 010120	05-2020
	IV. Deductions
	A. Employee Deductions	01-2015
	B. Retirement: Compensation Eligible for Retirement Credit	01-2015
	1. Arizona State Retirement System ASRS Waiting Period Calculator	01-2015
	2. Public Safety Personnel Retirement System (PSRS, CORP, EORP) PSRS Waiting Period Calculator	04-2018
	C. Recovery of Overpaid Wages	01-2015
	D. Transit Cards	10-2016
	E. Creditor Garnishment FAQs	01-2015
	F. Tax Levy FAQs	09-2015
	V. Forms
	A. GAO Forms (Agency):
	GAO-3P Payroll Authorization Form	07-2015
	GAO-70 Request to Cancel Payroll Warrants	04-2018
	GAO-70A Overpayment Worksheet	06-2020
	GAO-70B Request for Direct Deposit Reversal	05-2016
	GAO-73A Request for a One-Time Deduction	04-2020
	GAO-73B Request for a One-Time Benefit Premium Adjustment	01-2018
	GAO-86 Reportable Prizes and Awards	06-2015
	GAO-88 Personal Use of State Vehicle	01-2016
	GAO-99A Request to Process Manual Warrant	04-2020
	GAO-513 Untimely Filed Employee Travel Claim	06-2015
	GAO-ACR ASRS Alternate Contribution Rate (ACR) Reporting Template	06-2020
	GAO-ACR-PSPRS Alternate Contribution Rate (ACR) Reporting for Contracted and Leased Retirees	11-2018
	GAO-ASRS 20-20 ASRS 20/20 Certification of Employer Intent	01-2016
	B. GAO Forms (Employee):
	1. Pay/Deduction Forms:
	GAO-32 Employee Time Entry Manual Entry Form	07-2020
	GAO-65 Authorization for Direct Deposit	06-2012
	GAO-73 Authorization to Start, Change or Stop a Voluntary Deduction	07-2012
	GAO FORM 624 Platinum Pass Application	11-2020
	GAO-W-2 Duplicate W-2 Request Form	07-2020
	2. Donated Annual Leave Forms:
	GAO-209 Employee Interagency Annual Leave Contribution and Restoration	04-2015
	3. Travel and Reimbursement Forms:
	GAO-502 Employee Expense Reimbursement Form	09-2017
	GAO-503EZ Travel Claim Form	01-2008
	GAO-503HRIS Travel Claim HRIS Continuation Form	01-2008
	GAO-509A-HRIS Request for Travel Advance- HRIS	01-2008
	GAO WD-101 Employee Agreement-Wireless Device	12-2011
	4. Deceased Employee Beneficiary Forms:
	GAO-36a Affidavit of Spouse for Collection of Compensation Due Decedent	11-2013
	GAO-36b Affidavit of Successor for Collection of Compensation Due Decedent	11-2013
	GAO-36c Affidavit of Personal Representative for Collection of Compensation Due Decedent	11-2013
	C . Employee Tax Forms:
	A-4 Employee’s Arizona Withholding Election A-4 Worksheet	01-2020
	W-4 Employee’s Federal Withholding Certificate	01-2020
	W-9 Request for Taxpayer Identification Number and Certification	11-2017
	W-2 Advisory: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020	11-2020
	W-2 Explanation: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020	11-2020
	W-2 Compatibility Issues	12-2011
	1095-C Advisory: 2015 2016 2017 2018 2019 2020	11-2020
	D. HRIS Security Request Forms:
	Agency Security Request Form - Google Sheets Version	12-2019
	ETE Proxy Request Form - Google Sheets Version	12-2019
	VI. Authority
	A. Federal Law	01-2015
	B. State Law
	1. Arizona Revised Statutes	01-2015
>>	2. State of Arizona Accounting Manual (SAAM)
	3. Records Retention: Financial Records HR and Payroll Records	03-2012
	C. GAO Technical Bulletins (Incorporated in updated SAAM)
	D. State Personnel System
	1. State Personnel System Rules	04-2013
>>	2. ADOA Statewide Policies and Procedures
	3. Employee Separation Checklist	04-2013
	VII. Statewide Payroll Information

	A. Fiscal Year End: 08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20P	05-2020
	B. Calendar Year End: 08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20A 20P	11-2020
>>	C. GAO Payroll Webstories

Payroll Guide

I. Key Payroll Reference Documents

II. Contacts

III. Employee Pay

IV. Deductions

V. Forms

VI. Authority

VII. Statewide Payroll Information