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Payroll Guide

  Title Last Updated
application/pdf Cover Page | Contents | Revision History | Chapter Sheets | Section Tabs 01-2021
 

I. Key Payroll Reference Documents

 
application/pdf
   A. GAO Statewide Payroll Calendar:
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
11-2017
application/pdf
   B.1 Payroll Tax Tables and EREs:

060103 070103 010104 050104 010105 070105 010106 070106 010107 070107 010108 070108 072108 092608 010109 031009 042309 042909 070109 100509 010110 070110 010111 070111 010112 070112 010413 070113 010114 020714 070114 010115 070115 010116 070116 070117 010118 080318 010119 032019 070119 011520 010121

   B.2 Retirement Rates

070117 070118 070119 070120

01-2021
application/pdf    C. HRIS Pay Code Listing application/pdf HRIS Pay Code Listing Compensation Strategies application/pdfCOVID19 Paycode Matrix for PR and HR Practitioners Pay Code Sort 01-2021
application/pdf    D. HRIS Attendance Code Listing 11-2013
application/pdf    E. HRIS Deduction Codes HRIS Deduction Codes Deduction Code Sort 04-2020
application/vnd.ms-excel    F. HRIS Forms and Reports Summary 11-2013
 

II. Contacts

 
application/pdf    A. Agency Payroll Resource Contact List 11-2020
application/pdf    B. Employee Resource Contact List 11-2020
application/msword    C. Agency-Specific Payroll Contacts 11-2013
 

III. Employee Pay

 
application/pdf    A. Payroll Cycle Checklist 01-2015
application/pdf    B. Payroll Compute: Time Record Entry 01-2015
application/pdf    C. Payroll Compute: Retroactive Pay 01-2015
application/pdf    D. Payroll Compute: Payroll Compute Reports 03-2016
application/pdf    E. Payroll Compute: Batch Security 01-2015
application/pdf    F. Employee Time Entry (ETE) 01-2015
application/pdf    G. Premium Overtime Calculation application/vnd.ms-excelPremium Overtime Calculator application/vnd.ms-excelEPSL and EFMLA Calculator application/vnd.ms-excelEPSL Part-time Employee Worksheet 01-2021
application/pdf    H. Labor Distribution 01-2015
application/pdf    I. Donated Leave  application/vnd.ms-excelDonated Leave Calculator 01-2015
application/pdf    J. Travel and Reimbursements 01-2015
application/pdf    K. Employee Training and Educational Assistance 01-2015
application/pdf    L. Manual Payments (Handwrites) 01-2015
application/pdf    M. Deceased Employee Compensation 01-2015
application/pdf    N. Direct Deposit application/pdfBofA CashPay Flyer 01-2015
application/pdf    O. ADOA Supplemental Benefits Plan application/vnd.ms-excelGAO-SBP application/pdfADOA Suppl Benefit Plan Training 01-2015
application/pdf    P. Differential Payments 01-2015
application/pdf   Q. Paycheck Estimator Tool  application/vnd.ms-excel070113 application/vnd.ms-excel010114  application/vnd.ms-excel070114 application/vnd.ms-excel010115 070115 010116
070116 010117 070117  010118  070118  010119  070119  010120 010121
01-2021
 

IV. Deductions

 
application/pdf    A. Employee Deductions 01-2015
application/pdf    B. Retirement: Compensation Eligible for Retirement Credit 01-2015
application/pdf       1. Arizona State Retirement System application/vnd.ms-excelASRS Waiting Period Calculator 01-2015
application/pdf       2. Public Safety Personnel Retirement System (PSRS, CORP, EORP) PSRS Waiting Period Calculator 04-2018
application/pdf    C. Recovery of Overpaid Wages 01-2015
application/pdf    D. Transit Cards 10-2016
application/pdf    E. Creditor Garnishment FAQs 01-2015
   F. Tax Levy FAQs 09-2015
 

V. Forms

 
      A. GAO Forms (Agency):  
application/pdf        GAO-3P Payroll Authorization Form 07-2015
application/vnd.ms-excel        GAO-70 Request to Cancel Payroll Warrants 04-2018
application/vnd.ms-excel        GAO-70A Overpayment Worksheet 01-2021
application/vnd.ms-excel        GAO-70B Request for Direct Deposit Reversal 05-2016
application/vnd.ms-excel        GAO-73A Request for a One-Time Deduction 04-2020
       GAO-73B Request for a One-Time Benefit Premium Adjustment 01-2021
       GAO-86 Reportable Prizes and Awards 06-2015
       GAO-88 Personal Use of State Vehicle 01-2016
application/vnd.ms-excel        GAO-99A Request to Process Manual Warrant 04-2020
application/pdf        GAO-513 Untimely Filed Employee Travel Claim 06-2015
application/vnd.ms-excel        GAO-ACR ASRS Alternate Contribution Rate (ACR) Reporting Template 06-2020
       GAO-ACR-PSPRS Alternate Contribution Rate (ACR) Reporting for  Contracted and Leased Retirees 11-2018
       GAO-ASRS 20-20 ASRS 20/20 Certification of Employer Intent 01-2016
     B. GAO Forms (Employee):  
        1. Pay/Deduction Forms:  
application/vnd.ms-excel           GAO-32 Employee Time Entry Manual Entry Form 07-2020
application/pdf           GAO-65 Authorization for Direct Deposit 06-2012
application/pdf           GAO-73 Authorization to Start, Change or Stop a Voluntary Deduction 07-2012
          GAO-74 Annual Certificate of Nonresidence 01-2021
application/pdf           GAO FORM 624 Platinum Pass Application 11-2020
application/pdf           GAO-W-2 Duplicate W-2 Request Form 07-2020
        2. Donated Annual Leave Forms:  
application/pdf           GAO-209 Employee Interagency Annual Leave Contribution and Restoration 04-2015
        3. Travel and Reimbursement Forms:  
application/pdf             GAO-502 Employee Expense Reimbursement Form 09-2017
application/pdf             GAO-503EZ Travel Claim Form 01-2008
application/pdf             GAO-503HRIS Travel Claim HRIS Continuation Form 01-2008
application/pdf             GAO-509A-HRIS Request for Travel Advance- HRIS 01-2008
application/pdf             GAO WD-101 Employee Agreement-Wireless Device 12-2011
        4. Deceased Employee Beneficiary Forms:  
application/pdf             GAO-36a Affidavit of Spouse for Collection of Compensation Due Decedent 11-2013
application/pdf             GAO-36b Affidavit of Successor for Collection of Compensation Due Decedent 11-2013
application/pdf             GAO-36c Affidavit of Personal Representative for Collection of Compensation Due Decedent 11-2013
     C . Employee Tax Forms:  
application/pdf             A-4 Employee’s Arizona Withholding Election A-4 Worksheet 01-2021
application/pdf             W-4 Employee’s Federal Withholding Certificate 01-2021
application/pdf             W-9 Request for Taxpayer Identification Number and Certification 11-2017
application/pdf             W-2 Advisory: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 01-2021
application/pdf             W-2 Explanation: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 11-2020
application/pdf             W-2 Compatibility Issues 12-2011
            1095-C Advisory: 2015 2016 2017 2018 2019 2020 11-2020
     D. HRIS Security Request Forms:  
application/vnd.ms-excel             Agency Security Request Form - Google Sheets Version 12-2019
application/vnd.ms-excel             ETE Proxy Request Form - Google Sheets Version 12-2019
 

VI. Authority

 
application/pdf    A. Federal Law 01-2015
     B. State Law  
application/pdf       1. Arizona Revised Statutes 01-2015
>>       2. State of Arizona Accounting Manual (SAAM)  
application/pdf       3. Records Retention: Financial Records HR and Payroll Records 03-2012
     C. GAO Technical Bulletins (Incorporated in updated SAAM)  
     D. State Personnel System  
application/pdf       1. State Personnel System Rules 04-2013
>>       2. ADOA Statewide Policies and Procedures  
application/pdf       3. Employee Separation Checklist 04-2013
 

VII. Statewide Payroll Information

 
     
application/pdf    A. Fiscal Year End:       08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20P 05-2020
application/pdf    B. Calendar Year End: 08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20A 20P 11-2020
>>    C. GAO Payroll Webstories  

 

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