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Payroll Guide

  Title Last Updated
application/pdf Cover Page | Contents | Revision History | Chapter Sheets | Section Tabs 01-2023
 

I. Key Payroll Reference Documents

 
application/pdf
   A. GAO Statewide Payroll Calendar:
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
09-2022
application/pdf
   B.1 Payroll Tax Tables and EREs:

010112 070112 010413 070113 010114 020714 070114 010115 070115 010116 070116 070117 010118 080318 010119 032019 070119 011520 010121 010122 092422 010123

   B.2 Retirement Rates

070117 070118 070119 070120 070121 070122

01-2023
application/pdf    C. HRIS Pay Code Listing application/pdfHRIS Pay Code Listing application/pdf HRIS Pay Code Listing Compensation Strategies application/pdfCOVID19 Paycode Matrix for PR and HR Practitioners Pay Code Sort 01-2023
application/pdf    D. HRIS Attendance Code Listing 11-2013
application/pdf    E. HRIS Deduction Codes HRIS Deduction Codes Deduction Code Sort 01-2023
application/vnd.ms-excel    F. HRIS Forms and Reports Summary 11-2013
  G. GAO-75 Background & FAQ State Tax Withholding Forms 04-2022
 

II. Contacts

 
application/pdf    A. Agency Payroll Resource Contact List 12-2021
application/pdf    B. Employee Resource Contact List 12-2021
application/msword    C. Agency-Specific Payroll Contacts 11-2013
 

III. Employee Pay

 
application/pdf    A. Payroll Cycle Checklist 09-2021
application/pdf    B. Payroll Compute: Time Record Entry 09-2021
application/pdf    C. Payroll Compute: Retroactive Pay 09-2021
application/pdf    D. Payroll Compute: Payroll Compute Reports 03-2022
application/pdf    E. Payroll Compute: Batch Security 09-2021
application/pdf    F. Employee Time Entry (ETE) 09-2021
application/pdf    G. Premium Overtime Calculation application/vnd.ms-excelPremium Overtime Calculator application/vnd.ms-excelEPSL and EFMLA Calculator application/vnd.ms-excelEPSL Part-time Employee Worksheet 09-2021
application/pdf    H. Labor Distribution 09-2021
application/pdf    I. Donated Leave  application/vnd.ms-excelDonated Leave Calculator 09-2021
application/pdf    J. Travel and Reimbursements 09-2021
application/pdf    K. Employee Training and Educational Assistance 09-2021
application/pdf    L. Manual Payments (Handwrites) 09-2021
application/pdf    M. Deceased Employee Compensation 09-2021
application/pdf    N. Direct Deposit application/pdfWay2Go Flyer application/pdf Way2Go Transition Letter to Employee 11-2021
application/pdf    O. ADOA Supplemental Benefits Plan application/vnd.ms-excelGAO-SBP application/pdfADOA Suppl Benefit Plan Training 09-2021
application/pdf    P. Differential Payments 09-2021
application/pdf   Q. Paycheck Estimator Tool  Paycheck Estimator 01-2023
  R. PSPRS Insurance Payment 12-2021
 

IV. Deductions

 
application/pdf    A. Employee Deductions 12-2021
application/pdf    B. Retirement: Compensation Eligible for Retirement Credit 01-2015
application/pdf       1. Arizona State Retirement System application/vnd.ms-excelASRS Waiting Period Calculator 12-2021
application/pdf       2. Public Safety Personnel Retirement System (PSRS, CORP, EORP) PSRS Waiting Period Calculator 12-2021
application/pdf    C. Recovery of Overpaid Wages 12-2021
application/pdf    D. Transit Cards 12-2021
application/pdf    E. Creditor Garnishment FAQs 12-2021
   F. Tax Levy FAQs 12-2021
  G. Taxes 01-2023
 

V. Forms

 
      A. GAO Forms (Agency):  
application/pdf        GAO-3P Payroll Authorization Form 04-2015
application/vnd.ms-excel        GAO-70 Request to Cancel Payroll Warrants 04-2018
application/vnd.ms-excel        GAO-70A Overpayment Worksheet 01-2023
application/vnd.ms-excel        GAO-70B Request for Direct Deposit Reversal 05-2016
application/vnd.ms-excel        GAO-73A Request for a One-Time Deduction 04-2020
       GAO-73B Request for a One-Time Benefit Premium Adjustment 01-2023
       GAO-75 Request to Work Outside of Arizona 12-2021
       GAO-86 Reportable Prizes and Awards 05-2021
       GAO-88 Personal Use of State Vehicle 05-2021
application/vnd.ms-excel        GAO-99A Request to Process Manual Warrant 04-2020
application/pdf        GAO-513 Untimely Filed Employee Travel Claim 04-2021
application/vnd.ms-excel        GAO-ACR ASRS Alternate Contribution Rate (ACR) Reporting Template 07-2022
       GAO-ACR-PSPRS Alternate Contribution Rate (ACR) Reporting for  Contracted and Leased Retirees 11-2018
       GAO-ASRS 20-20 ASRS 20/20 Certification of Employer Intent 05-2021
     B. GAO Forms (Employee):  
        1. Pay/Deduction Forms:  
application/vnd.ms-excel           GAO-32 Employee Time Entry Manual Entry Form 01-2023
application/pdf           GAO-65 Authorization for Direct Deposit 11-2021
application/pdf           GAO-73 Authorization to Start, Change or Stop a Voluntary Deduction 05-2021
application/pdf           GAO FORM 624 Platinum Pass Application 11-2020
application/pdf           GAO-W-2 Duplicate W-2 Request Form 01-2023
        2. Donated Annual Leave Forms:  
application/pdf           GAO-209 Employee Interagency Annual Leave Contribution and Restoration 04-2015
        3. Travel and Reimbursement Forms:  
application/pdf             GAO-502 Employee Expense Reimbursement Form 09-2017
application/pdf             GAO-503EZ Travel Claim Form 05-2021
application/pdf             GAO-503HRIS Travel Claim HRIS Continuation Form 01-2008
application/pdf             GAO-509A-HRIS Request for Travel Advance- HRIS 01-2008
application/pdf             GAO WD-101 Employee Agreement-Wireless Device 12-2011
        4. Deceased Employee Beneficiary Forms:  
application/pdf             GAO-36a Affidavit of Spouse for Collection of Compensation Due Decedent 11-2013
application/pdf             GAO-36b Affidavit of Successor for Collection of Compensation Due Decedent 11-2013
application/pdf             GAO-36c Affidavit of Personal Representative for Collection of Compensation Due Decedent 11-2013
     C . Employee Tax Forms:  
application/pdf             A-4 Employee’s Arizona Withholding Election A-4 Worksheet 01-2023
application/pdf             W-4 Employee’s Federal Withholding Certificate 01-2023
application/pdf             W-9 Request for Taxpayer Identification Number and Certification 11-2017
application/pdf             W-2 Advisory: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 12-2022
application/pdf             W-2 Explanation: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 12-2022
application/pdf             W-2 Compatibility Issues 12-2011
            1095-C Advisory: 2015 2016 2017 2018 2019 2020 2021 2022 12-2022
     D. HRIS Security Request Forms:  
application/vnd.ms-excel             Agency Security Request Form - Google Sheets Version 12-2019
application/vnd.ms-excel             ETE Proxy Request Form - Google Sheets Version 12-2019
 

VI. Authority

 
application/pdf    A. Federal Law 03-2022
     B. State Law  
application/pdf       1. Arizona Revised Statutes 05-2022
>>       2. State of Arizona Accounting Manual (SAAM)  
application/pdf       3. Records Retention: Financial Records HR and Payroll Records 03-2012
     C. GAO Technical Bulletins (Incorporated in updated SAAM)  
     D. State Personnel System  
application/pdf       1. State Personnel System Rules 04-2013
>>       2. ADOA Statewide Policies and Procedures  
application/pdf       3. Employee Separation Checklist 04-2013
 

VII. Statewide Payroll Information

 
     
application/pdf    A. Fiscal Year End:       08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20P 21A 21P 22P 06-2022
application/pdf    B. Calendar Year End: 08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20A 20P 21P 22P 12-2022
>>    C. GAO Payroll Webstories  

 

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