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Cover Page | Contents | Revision History | Chapter Sheets | Section Tabs |
05-2022 |
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I. Key Payroll Reference Documents
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A. GAO Statewide Payroll Calendar:
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12-2021 |
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B.1 Payroll Tax Tables and EREs:
010112 070112 010413 070113 010114 020714 070114 010115 070115 010116 070116 070117 010118 080318 010119 032019 070119 011520 010121 010122
B.2 Retirement Rates
070117 070118 070119 070120 070121
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01-2022 |
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C.  HRIS Pay Code Listing HRIS Pay Code Listing Compensation Strategies COVID19 Paycode Matrix for PR and HR Practitioners Pay Code Sort |
12-2021 |
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D. HRIS Attendance Code Listing |
11-2013 |
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E. HRIS Deduction Codes HRIS Deduction Codes Deduction Code Sort |
12-2021 |
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F. HRIS Forms and Reports Summary |
11-2013 |
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G. GAO-75 Background & FAQ State Tax Withholding Forms |
04-2022 |
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II. Contacts
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A. Agency Payroll Resource Contact List |
12-2021 |
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B. Employee Resource Contact List |
12-2021 |
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C. Agency-Specific Payroll Contacts |
11-2013 |
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III. Employee Pay
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A. Payroll Cycle Checklist |
09-2021 |
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B. Payroll Compute: Time Record Entry |
09-2021 |
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C. Payroll Compute: Retroactive Pay |
09-2021 |
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D. Payroll Compute: Payroll Compute Reports |
03-2022 |
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E. Payroll Compute: Batch Security |
09-2021 |
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F. Employee Time Entry (ETE) |
09-2021 |
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G. Premium Overtime Calculation Premium Overtime Calculator EPSL and EFMLA Calculator EPSL Part-time Employee Worksheet |
09-2021 |
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H. Labor Distribution |
09-2021 |
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I. Donated Leave Donated Leave Calculator |
09-2021 |
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J. Travel and Reimbursements |
09-2021 |
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K. Employee Training and Educational Assistance |
09-2021 |
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L. Manual Payments (Handwrites) |
09-2021 |
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M. Deceased Employee Compensation |
09-2021 |
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N. Direct Deposit Way2Go Flyer Way2Go Transition Letter to Employee |
11-2021 |
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O. ADOA Supplemental Benefits Plan GAO-SBP ADOA Suppl Benefit Plan Training |
09-2021 |
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P. Differential Payments |
09-2021 |
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Q. Paycheck Estimator Tool 010121 070121 111221 |
11-2021 |
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R. PSPRS Insurance Payment |
12-2021 |
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IV. Deductions
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A. Employee Deductions |
12-2021 |
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B. Retirement: Compensation Eligible for Retirement Credit |
01-2015 |
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1. Arizona State Retirement System ASRS Waiting Period Calculator |
12-2021 |
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2. Public Safety Personnel Retirement System (PSRS, CORP, EORP) PSRS Waiting Period Calculator |
12-2021 |
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C. Recovery of Overpaid Wages |
12-2021 |
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D. Transit Cards |
12-2021 |
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E. Creditor Garnishment FAQs |
12-2021 |
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F. Tax Levy FAQs |
12-2021 |
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G. Taxes |
11-2021 |
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V. Forms
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A. GAO Forms (Agency): |
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GAO-3P Payroll Authorization Form |
04-2015 |
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GAO-70 Request to Cancel Payroll Warrants |
04-2018 |
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GAO-70A Overpayment Worksheet |
01-2022 |
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GAO-70B Request for Direct Deposit Reversal |
05-2016 |
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GAO-73A Request for a One-Time Deduction |
04-2020 |
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GAO-73B Request for a One-Time Benefit Premium Adjustment |
01-2022 |
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GAO-75 Request to Work Outside of Arizona |
12-2021 |
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GAO-86 Reportable Prizes and Awards |
05-2021 |
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GAO-88 Personal Use of State Vehicle |
05-2021 |
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GAO-99A Request to Process Manual Warrant |
04-2020 |
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GAO-513 Untimely Filed Employee Travel Claim |
04-2021 |
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GAO-ACR ASRS Alternate Contribution Rate (ACR) Reporting Template |
06-2021 |
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GAO-ACR-PSPRS Alternate Contribution Rate (ACR) Reporting for Contracted and Leased Retirees |
11-2018 |
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GAO-ASRS 20-20 ASRS 20/20 Certification of Employer Intent |
05-2021 |
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B. GAO Forms (Employee): |
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1. Pay/Deduction Forms: |
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GAO-32 Employee Time Entry Manual Entry Form |
07-2020 |
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GAO-65 Authorization for Direct Deposit |
11-2021 |
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GAO-73 Authorization to Start, Change or Stop a Voluntary Deduction |
05-2021 |
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GAO FORM 624 Platinum Pass Application |
11-2020 |
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GAO-W-2 Duplicate W-2 Request Form |
05-2021 |
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2. Donated Annual Leave Forms: |
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GAO-209 Employee Interagency Annual Leave Contribution and Restoration |
04-2015 |
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3. Travel and Reimbursement Forms: |
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GAO-502 Employee Expense Reimbursement Form |
09-2017 |
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GAO-503EZ Travel Claim Form |
05-2021 |
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GAO-503HRIS Travel Claim HRIS Continuation Form |
01-2008 |
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GAO-509A-HRIS Request for Travel Advance- HRIS |
01-2008 |
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GAO WD-101 Employee Agreement-Wireless Device |
12-2011 |
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4. Deceased Employee Beneficiary Forms: |
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GAO-36a Affidavit of Spouse for Collection of Compensation Due Decedent |
11-2013 |
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GAO-36b Affidavit of Successor for Collection of Compensation Due Decedent |
11-2013 |
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GAO-36c Affidavit of Personal Representative for Collection of Compensation Due Decedent |
11-2013 |
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C . Employee Tax Forms: |
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A-4 Employee’s Arizona Withholding Election A-4 Worksheet |
03-2022 |
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W-4 Employee’s Federal Withholding Certificate |
01-2022 |
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W-9 Request for Taxpayer Identification Number and Certification |
11-2017 |
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W-2 Advisory: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 |
12-2021 |
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W-2 Explanation: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 |
12-2021 |
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W-2 Compatibility Issues |
12-2011 |
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1095-C Advisory: 2015 2016 2017 2018 2019 2020 2021 |
12-2021 |
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D. HRIS Security Request Forms: |
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Agency Security Request Form - Google Sheets Version |
12-2019 |
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ETE Proxy Request Form - Google Sheets Version |
12-2019 |
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VI. Authority
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A. Federal Law |
03-2022 |
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B. State Law |
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1. Arizona Revised Statutes |
05-2022 |
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2. State of Arizona Accounting Manual (SAAM) |
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3. Records Retention: Financial Records HR and Payroll Records |
03-2012 |
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C. GAO Technical Bulletins (Incorporated in updated SAAM) |
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D. State Personnel System |
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1. State Personnel System Rules |
04-2013 |
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2. ADOA Statewide Policies and Procedures |
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3. Employee Separation Checklist |
04-2013 |
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VII. Statewide Payroll Information
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A. Fiscal Year End: 08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20P 21A 21P |
05-2021 |
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B. Calendar Year End: 08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20A 20P 21P |
12-21 |
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C. GAO Payroll Webstories |
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