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Cover Page | Contents | Revision History | Chapter Sheets | Section Tabs |
01-2023 |
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I. Key Payroll Reference Documents
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A. GAO Statewide Payroll Calendar:
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09-2022 |
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B.1 Payroll Tax Tables and EREs:
010112 070112 010413 070113 010114 020714 070114 010115 070115 010116 070116 070117 010118 080318 010119 032019 070119 011520 010121 010122 092422 010123
B.2 Retirement Rates
070117 070118 070119 070120 070121 070122
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01-2023 |
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C.  HRIS Pay Code Listing HRIS Pay Code Listing HRIS Pay Code Listing Compensation Strategies COVID19 Paycode Matrix for PR and HR Practitioners Pay Code Sort |
01-2023 |
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D. HRIS Attendance Code Listing |
11-2013 |
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E. HRIS Deduction Codes HRIS Deduction Codes Deduction Code Sort |
01-2023 |
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F. HRIS Forms and Reports Summary |
11-2013 |
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G. GAO-75 Background & FAQ State Tax Withholding Forms |
04-2022 |
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II. Contacts
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A. Agency Payroll Resource Contact List |
12-2021 |
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B. Employee Resource Contact List |
12-2021 |
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C. Agency-Specific Payroll Contacts |
11-2013 |
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III. Employee Pay
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A. Payroll Cycle Checklist |
09-2021 |
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B. Payroll Compute: Time Record Entry |
09-2021 |
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C. Payroll Compute: Retroactive Pay |
09-2021 |
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D. Payroll Compute: Payroll Compute Reports |
03-2022 |
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E. Payroll Compute: Batch Security |
09-2021 |
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F. Employee Time Entry (ETE) |
09-2021 |
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G. Premium Overtime Calculation Premium Overtime Calculator EPSL and EFMLA Calculator EPSL Part-time Employee Worksheet |
09-2021 |
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H. Labor Distribution |
09-2021 |
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I. Donated Leave Donated Leave Calculator |
09-2021 |
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J. Travel and Reimbursements |
09-2021 |
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K. Employee Training and Educational Assistance |
09-2021 |
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L. Manual Payments (Handwrites) |
09-2021 |
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M. Deceased Employee Compensation |
09-2021 |
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N. Direct Deposit Way2Go Flyer Way2Go Transition Letter to Employee |
11-2021 |
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O. ADOA Supplemental Benefits Plan GAO-SBP ADOA Suppl Benefit Plan Training |
09-2021 |
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P. Differential Payments |
09-2021 |
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Q. Paycheck Estimator Tool Paycheck Estimator |
01-2023 |
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R. PSPRS Insurance Payment |
12-2021 |
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IV. Deductions
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A. Employee Deductions |
12-2021 |
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B. Retirement: Compensation Eligible for Retirement Credit |
01-2015 |
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1. Arizona State Retirement System ASRS Waiting Period Calculator |
12-2021 |
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2. Public Safety Personnel Retirement System (PSRS, CORP, EORP) PSRS Waiting Period Calculator |
12-2021 |
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C. Recovery of Overpaid Wages |
12-2021 |
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D. Transit Cards |
12-2021 |
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E. Creditor Garnishment FAQs |
12-2021 |
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F. Tax Levy FAQs |
12-2021 |
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G. Taxes |
01-2023 |
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V. Forms
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A. GAO Forms (Agency): |
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GAO-3P Payroll Authorization Form |
04-2015 |
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GAO-70 Request to Cancel Payroll Warrants |
04-2018 |
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GAO-70A Overpayment Worksheet |
01-2023 |
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GAO-70B Request for Direct Deposit Reversal |
05-2016 |
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GAO-73A Request for a One-Time Deduction |
04-2020 |
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GAO-73B Request for a One-Time Benefit Premium Adjustment |
01-2023 |
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GAO-75 Request to Work Outside of Arizona |
12-2021 |
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GAO-86 Reportable Prizes and Awards |
05-2021 |
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GAO-88 Personal Use of State Vehicle |
05-2021 |
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GAO-99A Request to Process Manual Warrant |
04-2020 |
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GAO-513 Untimely Filed Employee Travel Claim |
04-2021 |
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GAO-ACR ASRS Alternate Contribution Rate (ACR) Reporting Template |
07-2022 |
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GAO-ACR-PSPRS Alternate Contribution Rate (ACR) Reporting for Contracted and Leased Retirees |
11-2018 |
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GAO-ASRS 20-20 ASRS 20/20 Certification of Employer Intent |
05-2021 |
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B. GAO Forms (Employee): |
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1. Pay/Deduction Forms: |
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GAO-32 Employee Time Entry Manual Entry Form |
01-2023 |
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GAO-65 Authorization for Direct Deposit |
11-2021 |
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GAO-73 Authorization to Start, Change or Stop a Voluntary Deduction |
05-2021 |
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GAO FORM 624 Platinum Pass Application |
11-2020 |
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GAO-W-2 Duplicate W-2 Request Form |
01-2023 |
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2. Donated Annual Leave Forms: |
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GAO-209 Employee Interagency Annual Leave Contribution and Restoration |
04-2015 |
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3. Travel and Reimbursement Forms: |
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GAO-502 Employee Expense Reimbursement Form |
09-2017 |
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GAO-503EZ Travel Claim Form |
05-2021 |
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GAO-503HRIS Travel Claim HRIS Continuation Form |
01-2008 |
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GAO-509A-HRIS Request for Travel Advance- HRIS |
01-2008 |
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GAO WD-101 Employee Agreement-Wireless Device |
12-2011 |
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4. Deceased Employee Beneficiary Forms: |
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GAO-36a Affidavit of Spouse for Collection of Compensation Due Decedent |
11-2013 |
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GAO-36b Affidavit of Successor for Collection of Compensation Due Decedent |
11-2013 |
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GAO-36c Affidavit of Personal Representative for Collection of Compensation Due Decedent |
11-2013 |
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C . Employee Tax Forms: |
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A-4 Employee’s Arizona Withholding Election A-4 Worksheet |
01-2023 |
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W-4 Employee’s Federal Withholding Certificate |
01-2023 |
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W-9 Request for Taxpayer Identification Number and Certification |
11-2017 |
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W-2 Advisory: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 |
12-2022 |
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W-2 Explanation: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 |
12-2022 |
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W-2 Compatibility Issues |
12-2011 |
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1095-C Advisory: 2015 2016 2017 2018 2019 2020 2021 2022 |
12-2022 |
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D. HRIS Security Request Forms: |
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Agency Security Request Form - Google Sheets Version |
12-2019 |
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ETE Proxy Request Form - Google Sheets Version |
12-2019 |
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VI. Authority
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A. Federal Law |
03-2022 |
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B. State Law |
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1. Arizona Revised Statutes |
05-2022 |
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2. State of Arizona Accounting Manual (SAAM) |
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3. Records Retention: Financial Records HR and Payroll Records |
03-2012 |
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C. GAO Technical Bulletins (Incorporated in updated SAAM) |
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D. State Personnel System |
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1. State Personnel System Rules |
04-2013 |
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2. ADOA Statewide Policies and Procedures |
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3. Employee Separation Checklist |
04-2013 |
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VII. Statewide Payroll Information
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A. Fiscal Year End: 08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20P 21A 21P 22P |
06-2022 |
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B. Calendar Year End: 08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20A 20P 21P 22P |
12-2022 |
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C. GAO Payroll Webstories |
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