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Payroll Guide

  Title Last Updated
application/pdf Cover Page | Contents | Revision History | Chapter Sheets | Section Tabs 05-2022
 

I. Key Payroll Reference Documents

 
application/pdf
   A. GAO Statewide Payroll Calendar:
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
12-2021
application/pdf
   B.1 Payroll Tax Tables and EREs:

010112 070112 010413 070113 010114 020714 070114 010115 070115 010116 070116 070117 010118 080318 010119 032019 070119 011520 010121 010122

   B.2 Retirement Rates

070117 070118 070119 070120 070121

01-2022
application/pdf    C. HRIS Pay Code Listing application/pdf HRIS Pay Code Listing Compensation Strategies application/pdfCOVID19 Paycode Matrix for PR and HR Practitioners Pay Code Sort 12-2021
application/pdf    D. HRIS Attendance Code Listing 11-2013
application/pdf    E. HRIS Deduction Codes HRIS Deduction Codes Deduction Code Sort 12-2021
application/vnd.ms-excel    F. HRIS Forms and Reports Summary 11-2013
  G. GAO-75 Background & FAQ State Tax Withholding Forms 04-2022
 

II. Contacts

 
application/pdf    A. Agency Payroll Resource Contact List 12-2021
application/pdf    B. Employee Resource Contact List 12-2021
application/msword    C. Agency-Specific Payroll Contacts 11-2013
 

III. Employee Pay

 
application/pdf    A. Payroll Cycle Checklist 09-2021
application/pdf    B. Payroll Compute: Time Record Entry 09-2021
application/pdf    C. Payroll Compute: Retroactive Pay 09-2021
application/pdf    D. Payroll Compute: Payroll Compute Reports 03-2022
application/pdf    E. Payroll Compute: Batch Security 09-2021
application/pdf    F. Employee Time Entry (ETE) 09-2021
application/pdf    G. Premium Overtime Calculation application/vnd.ms-excelPremium Overtime Calculator application/vnd.ms-excelEPSL and EFMLA Calculator application/vnd.ms-excelEPSL Part-time Employee Worksheet 09-2021
application/pdf    H. Labor Distribution 09-2021
application/pdf    I. Donated Leave  application/vnd.ms-excelDonated Leave Calculator 09-2021
application/pdf    J. Travel and Reimbursements 09-2021
application/pdf    K. Employee Training and Educational Assistance 09-2021
application/pdf    L. Manual Payments (Handwrites) 09-2021
application/pdf    M. Deceased Employee Compensation 09-2021
application/pdf    N. Direct Deposit application/pdfWay2Go Flyer application/pdf Way2Go Transition Letter to Employee 11-2021
application/pdf    O. ADOA Supplemental Benefits Plan application/vnd.ms-excelGAO-SBP application/pdfADOA Suppl Benefit Plan Training 09-2021
application/pdf    P. Differential Payments 09-2021
application/pdf   Q. Paycheck Estimator Tool  010121 070121 111221 11-2021
  R. PSPRS Insurance Payment 12-2021
 

IV. Deductions

 
application/pdf    A. Employee Deductions 12-2021
application/pdf    B. Retirement: Compensation Eligible for Retirement Credit 01-2015
application/pdf       1. Arizona State Retirement System application/vnd.ms-excelASRS Waiting Period Calculator 12-2021
application/pdf       2. Public Safety Personnel Retirement System (PSRS, CORP, EORP) PSRS Waiting Period Calculator 12-2021
application/pdf    C. Recovery of Overpaid Wages 12-2021
application/pdf    D. Transit Cards 12-2021
application/pdf    E. Creditor Garnishment FAQs 12-2021
   F. Tax Levy FAQs 12-2021
  G. Taxes 11-2021
 

V. Forms

 
      A. GAO Forms (Agency):  
application/pdf        GAO-3P Payroll Authorization Form 04-2015
application/vnd.ms-excel        GAO-70 Request to Cancel Payroll Warrants 04-2018
application/vnd.ms-excel        GAO-70A Overpayment Worksheet 01-2022
application/vnd.ms-excel        GAO-70B Request for Direct Deposit Reversal 05-2016
application/vnd.ms-excel        GAO-73A Request for a One-Time Deduction 04-2020
       GAO-73B Request for a One-Time Benefit Premium Adjustment 01-2022
       GAO-75 Request to Work Outside of Arizona 12-2021
       GAO-86 Reportable Prizes and Awards 05-2021
       GAO-88 Personal Use of State Vehicle 05-2021
application/vnd.ms-excel        GAO-99A Request to Process Manual Warrant 04-2020
application/pdf        GAO-513 Untimely Filed Employee Travel Claim 04-2021
application/vnd.ms-excel        GAO-ACR ASRS Alternate Contribution Rate (ACR) Reporting Template 06-2021
       GAO-ACR-PSPRS Alternate Contribution Rate (ACR) Reporting for  Contracted and Leased Retirees 11-2018
       GAO-ASRS 20-20 ASRS 20/20 Certification of Employer Intent 05-2021
     B. GAO Forms (Employee):  
        1. Pay/Deduction Forms:  
application/vnd.ms-excel           GAO-32 Employee Time Entry Manual Entry Form 07-2020
application/pdf           GAO-65 Authorization for Direct Deposit 11-2021
application/pdf           GAO-73 Authorization to Start, Change or Stop a Voluntary Deduction 05-2021
application/pdf           GAO FORM 624 Platinum Pass Application 11-2020
application/pdf           GAO-W-2 Duplicate W-2 Request Form 05-2021
        2. Donated Annual Leave Forms:  
application/pdf           GAO-209 Employee Interagency Annual Leave Contribution and Restoration 04-2015
        3. Travel and Reimbursement Forms:  
application/pdf             GAO-502 Employee Expense Reimbursement Form 09-2017
application/pdf             GAO-503EZ Travel Claim Form 05-2021
application/pdf             GAO-503HRIS Travel Claim HRIS Continuation Form 01-2008
application/pdf             GAO-509A-HRIS Request for Travel Advance- HRIS 01-2008
application/pdf             GAO WD-101 Employee Agreement-Wireless Device 12-2011
        4. Deceased Employee Beneficiary Forms:  
application/pdf             GAO-36a Affidavit of Spouse for Collection of Compensation Due Decedent 11-2013
application/pdf             GAO-36b Affidavit of Successor for Collection of Compensation Due Decedent 11-2013
application/pdf             GAO-36c Affidavit of Personal Representative for Collection of Compensation Due Decedent 11-2013
     C . Employee Tax Forms:  
application/pdf             A-4 Employee’s Arizona Withholding Election A-4 Worksheet 03-2022
application/pdf             W-4 Employee’s Federal Withholding Certificate 01-2022
application/pdf             W-9 Request for Taxpayer Identification Number and Certification 11-2017
application/pdf             W-2 Advisory: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 12-2021
application/pdf             W-2 Explanation: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 12-2021
application/pdf             W-2 Compatibility Issues 12-2011
            1095-C Advisory: 2015 2016 2017 2018 2019 2020 2021 12-2021
     D. HRIS Security Request Forms:  
application/vnd.ms-excel             Agency Security Request Form - Google Sheets Version 12-2019
application/vnd.ms-excel             ETE Proxy Request Form - Google Sheets Version 12-2019
 

VI. Authority

 
application/pdf    A. Federal Law 03-2022
     B. State Law  
application/pdf       1. Arizona Revised Statutes 05-2022
>>       2. State of Arizona Accounting Manual (SAAM)  
application/pdf       3. Records Retention: Financial Records HR and Payroll Records 03-2012
     C. GAO Technical Bulletins (Incorporated in updated SAAM)  
     D. State Personnel System  
application/pdf       1. State Personnel System Rules 04-2013
>>       2. ADOA Statewide Policies and Procedures  
application/pdf       3. Employee Separation Checklist 04-2013
 

VII. Statewide Payroll Information

 
     
application/pdf    A. Fiscal Year End:       08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20P 21A 21P 05-2021
application/pdf    B. Calendar Year End: 08A 08P 09A 09P 10A 10P 11A 11P 12A 12P 13A 13P 14A 14P 15A 15P 16A 16P 17A 17P 18A 18P 19A 19P 20A 20P 21P 12-21
>>    C. GAO Payroll Webstories  

 

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