Quarterly Fixed Asset Mass Depreciation Run on July 2, 2022

Fixed Asset Mass Depreciation Run for the 4th quarter of FY 2022 is scheduled to take place on July 2, 2022.  To reduce the potential for posting errors and/or failures, please refer to the Mass Depreciation Quarterly Checklist for actions required by your department:

• All disposals are up to date in AFIS and FD documents are completed and approved within 10 days of receiving an approved SP-101.
• Complete and approve any pending or draft FA, FD, FI, FM or FT documents in AFIS no later than close of business Friday, July 1, 2022, which is the last business day prior to the mass depreciation batch run.
• Review previous fixed asset depreciation outstanding issues as communicated by GAO.
• Notify your AFIS Liaison of any assets that failed to post depreciation if you do not receive an exception report from GAO in the week following the mass depreciation batch run.

The items on this checklist are intended to promote fixed asset documents being processed in a timely manner and reduce the number of assets that fail to post depreciation due to pending documents outstanding on the document catalog.

Please have any unprocessed FA, FD, FI, FM or FT documents either approved or discarded in AFIS no later than close of business Friday, July 1, 2022.

Important Note

As communicated in the AFIS Fiscal Year-End 2022 Q & A Teleconference on May 2, 2022, AFIS will not allow FA, FC and FD documents to be processed in the period 13 of FY 2022 and period 1 of FY 2023 from July 1, 2022 to July 8, 2022.  This is to ensure the mass depreciation will run properly on July 2, 2022.  FA, FC and FD documents can be processed as normal in AFIS after July 8, 2022.

If you have any questions about how to get your documents processed in time, please contact your AFIS Liaison.  Please share this information with your accounting staff.