ACH Currently Unavailable for Payments Issued to U.S. Bank from the New AFIS System for Purchase Card and CTA Ghost Card Account Activity

Payments issued to US Bank from the new AFIS system beginning on July 7, 2015 must be made by warrant until further notice. The BREAZ team is currently working with US Bank to resume the ability to make payments through ACH.

Separate instructions are provided below for payments made for P-Card and CTA Ghost Card accounts. Please note that the instructions for each type of payment are different.

P-Card Payments
P-Card Account payments using a GAX document in new AFIS must be issued using the U.S. Bank vendor number PZ000000347 and Address Code A0007. In order to ensure that payments are posted to the correct Managing Account, agencies should input the appropriate Managing Account on the Accounting Line Description of the GAX document (please note this is NOT the actual credit card number, but is the high level account that one or more credit cards roll up to). This Managing Account will then print on the warrant remittance advice for reference by US Bank. Agencies may also select a Disbursement Category of ‘PULL’ on the GAX document if they wish to pick up the warrant at GAO instead of having GAO mail the warrant directly to US Bank.

CTA Ghost Card Payments
CTA Ghost Card Account payments using a GAX document in new AFIS must be issued using the U.S. Bank vendor number PZ000000347 and Address Code A0007. Agencies must select a Disbursement Category of ‘PULL’ so that the warrant is returned back to the agency for mailing. Once a warrant is generated and picked up, agencies MUST write the CTA Ghost Card Account Number on the face of the warrant to ensure the payment is applied to the correct account at U.S. Bank. Do not input this number in new AFIS because it is an actual credit card account that can be charged to.

If you have questions about this process, please feel free to contact the Statewide Purchase and Travel Card Coordinator, Jacqueline Harding at 602-542-6254, her backup, Chris Lesure at 602-542-6256, or Patti Ferreira at 602-542-5402.

Author
Angela Dillard
Date