Payroll Guide | General Accounting Office

Document Name	Last Updated
Statewide Payroll Calendar: 2025	09-30-2021
Statewide Payroll Calendar: 2024	11-08-2021
Statewide Payroll Calendar: 2023	09-30-2021
Statewide Payroll Calendar: 2022	09-18-2018
Statewide Payroll Calendar: 2021	09-18-2018
Statewide Payroll Calendar: 2020	09-18-2018
Statewide Payroll Calendar: 2019	11-08-2017
Statewide Payroll Calendar: 2018	11-08-2017
Statewide Payroll Calendar: 2017	09-28-2017
Statewide Payroll Calendar: 2016	01-01-2015

Document Name	Effective Date	Last Updated
Payroll Tax Tables and EREs: 01/01/23	01-01-2023	12-20-2022
Payroll Tax Tables and EREs: 09/24/22	09-24-2022	09-20-2022
Payroll Tax Tables and EREs: 01/01/22	01-01-2022	07-01-2022
Payroll Tax Tables and EREs: 01/01/21	01-01-2021	12-22-2020
Payroll Tax Tables and EREs: 01/15/20	01-01-2020	01-15-2020
Payroll Tax Tables and EREs: 07/01/19	07-01-2019	06-14-2019
Payroll Tax Tables and EREs: 01/01/19	01-01-2019	12-24-2018
Payroll Tax Tables and EREs: 08/03/18	08-03-2018	08-03-2018
Payroll Tax Tables and EREs: 01/01/18	01-01-2018	01-12-2018
Payroll Tax Tables and EREs: 07/01/17	07-01-2017	05-15-2017
Payroll Tax Tables and EREs: 07/01/16	07-01-2016	06-24-2016
Payroll Tax Tables and EREs: 01/01/16	01-01-2016	01-06-2016

Document Name	Effective Date	Last Updated
Retirement Plan Contribution Rates FY2023	07-01-2022	06-10-2022
Retirement Plan Contribution Rates FY2022	07-01-2021	05-19-2021
Retirement Plan Contribution Rates FY2021	07-01-2020	05-21-2020
Retirement Plan Contribution Rates FY2020	07-01-2019	05-15-2019
Retirement Plan Contribution Rates FY2019	07-01-2018	07-20-2018
Retirement Plan Contribution Rates FY2018	07-01-2017	06-30-2017

Document Name	Last Updated
COVID-19 Pay Code Matrix for PR and HR Practitioners	01-01-2021
HRIS Attendance Code Listing	11-18-2013
HRIS Pay Code Listing	01-05-2023
HRIS Pay Code Listing (Excel)	01-05-2023
HRIS Pay Code Listing Compensation Strategies	11-03-2017
HRIS Pay Code Sort	01-05-2023

Document Name	Last Updated
Deduction Code Sort	01-06-2023
HRIS Deduction Codes	01-06-2023
HRIS Deduction Codes (Excel)	01-06-2023

Document Name	Last Updated
GAO-75 Background & FAQ	12-03-2021
State Tax Withholding Forms	05-21-2022

Document Name	Last Updated
A. Payroll Cycle Checklist	08-15-2021
B. Payroll Compute: Time Record Entry	08-15-2021
C. Payroll Compute: Retroactive Pay	09-13-2021
D. Payroll Compute: Payroll Compute Reports	03-01-2022
E. Payroll Compute: Batch Security	08-15-2021
F. Payroll Compute: Employee Time Entry (ETE)	08-31-2021
G. Premium Overtime Calculation	08-31-2021
G. Premium Overtime Calculator (Excel)	12-23-2013
H. Labor Distribution	09-21-2022
I. Donated Leave	08-15-2021
I. Donated Leave Calculator (Excel)	12-23-2013
J. Travel and Reimbursements	09-10-2021
K. Employee Training and Educational Assistance	09-10-2021
L. Manual Payments (Handwrites)	08-31-2021
M. Deceased Employee Compensation	08-31-2021
N. Direct Deposit	11-05-2021
N. Way2Go Flyer	11-05-2021
O. ADOA Supplemental Benefit Plan	08-31-2021
O. ADOA Supplemental Benefits Plan Training	04-04-2013
P. Differential Payments	08-15-2021
Q. Paycheck Estimator Tool	08-31-2021
Q. Paycheck Estimator Tool (Excel)	01-22-2023
R. PSPRS Insurance Payment	05-01-2021

Document Name	Last Updated
A. Employee Deductions	12-31-2021
B. Retirement: Compensation Eligible for Retirement Credit	01-01-2015
B1a. Arizona State Retirement System	12-31-2021
B1b. ASRS Waiting Period Calculator
B2a. Public Safety Personnel Retirement System (PSRS, CORP, EORP)	12-31-2021
B2b. PSRS Waiting Period Calculator
C. Recovery of Overpaid Wages	12-31-2021
D. Transit Cards	12-31-2021
E. Creditor Garnishment FAQs	12-31-2021
F. Tax Levy FAQs	12-31-2021
G. Taxes	01-01-2023

Form Number	Document Name	Last Updated
GAO-3P	Payroll Authorization Form	04-05-2021
GAO-513	Delinquently Filed Travel Claim	04-01-2021
GAO-70	Request to Cancel Payroll Warrants	05-01-2016
GAO-70A	Overpayment Worksheet	01-22-2023
GAO-70B	Request for Direct Deposit Reversal	05-01-2016
GAO-73A	Request for a One-Time Deduction	09-29-2022
GAO-73B	Request for a One-Time Unpaid Benefit Premium Adjustment	01-03-2023
GAO-75	Request to Work Outside of Arizona	12-01-2021
GAO-86	Reportable Prizes and Awards	04-21-2021
GAO-88	Personal Use of State Vehicle	11-03-2022
GAO-99A	Request to Process Manual Warrant	04-01-2020
GAO-ACR	ASRS Alternate Contribution Rate (ACR) Template	07-01-2021
GAO-ACR-PSPRS	Alternate Contribution Rate (ACR) Reporting for Contracted and Leased Retirees	11-01-2018
GAO-ASRS 20-20	ASRS 20/20 Certification of Employer Intent	05-01-2021
GAO-SBP	ADOA Supplemental Benefit Plan Calculator	11-19-2013

Topic	Form Number	Document Name	Last Updated
A. Pay/Deduction	GAO-32	Employee Time Entry (ETE) Manual Time Sheet	01-03-2023
A. Pay/Deduction	GAO-624 (Static)	Platinum Pass Application Form	08-01-2020
A. Pay/Deduction	GAO-65	Authorization for a Direct Deposit of Net Pay or Payroll Deduction	11-01-2021
A. Pay/Deduction	GAO-73	Authorization to Start or Stop a Voluntary Deduction	05-01-2021
A. Pay/Deduction	GAO-W-2	Duplicate W-2 Request Form	09-29-2022
B. Donated Annual Leave	GAO-209 (Static)	Employee Interagency Annual Leave Contribution and Restoration	03-01-2015
C. Travel and Reimbursement	GAO-502	Employee Expense Reimbursement Form	08-01-2017
C. Travel and Reimbursement	GAO-503EZ	State of Arizona Travel Claim Form	01-10-2023
C. Travel and Reimbursement	GAO-503EZ Instructions	State of Arizona Travel Claim Instructions	01-01-2008
C. Travel and Reimbursement	GAO-503HRIS	State of Arizona Travel Claim HRIS Continuation Form -Intended for Travel Entry Personnel Only	04-01-2021
C. Travel and Reimbursement	GAO-509A	State of Arizona Request for Travel Advance - HRIS	01-01-2008
C. Travel and Reimbursement	GAO-WD-101	Employee Agreement-Wireless Device	03-01-2018
D. Deceased Employee Beneficiary	GAO-36A	Affidavit of Spouse for Collection of Compensation Due Decedent	11-18-2013
D. Deceased Employee Beneficiary	GAO-36B	Affidavit of Successor for Collection of Compensation Due Decedent	11-18-2013
D. Deceased Employee Beneficiary	GAO-36C	Affidavit of Personal Representative for Collection of Compensation Due Decedent	11-18-2013

Form Number	Document Name	Resource Link	Last Updated
A-4	A-4 Employee’s Arizona Withholding Election	Click Here for Resource
W-4	W-4 Employee’s Federal Withholding Certificate		12-15-2022
W-9	W-9 Request for Taxpayer Identification Number and Certification		08-13-2022
W-2 Advisory	W-2 Advisory: 2022		12-23-2022
W-2 Advisory	W-2 Advisory: 2021		12-21-2022
W-2 Advisory	W-2 Advisory: 2020		01-21-2022
W-2 Advisory	W-2 Advisory: 2019		12-19-2022
W-2 Advisory	W-2 Advisory: 2018		12-18-2022
W-2 Advisory	W-2 Advisory: 2017		12-17-2022
W-2 Advisory	W-2 Advisory: 2016		12-16-2022
W-2 Explanation	W-2 Explanation: 2022		12-23-2022
W-2 Explanation	W-2 Explanation: 2021		12-21-2022
W-2 Explanation	W-2 Explanation: 2020		11-20-2022
W-2 Explanation	W-2 Explanation: 2019		12-19-2022
W-2 Explanation	W-2 Explanation: 2018		12-18-2022
W-2 Explanation	W-2 Explanation: 2017		12-17-2022
W-2 Explanation	W-2 Explanation: 2016		12-16-2022
1095-C Advisory	1095-C Advisory: 2022		12-23-2022
1095-C Advisory	1095-C Advisory: 2021		12-21-2022
1095-C Advisory	1095-C Advisory: 2020		11-20-2022
1095-C Advisory	1095-C Advisory: 2019		12-19-2022
1095-C Advisory	1095-C Advisory: 2018		12-18-2022
1095-C Advisory	1095-C Advisory: 2017		02-18-2022
1095-C Advisory	1095-C Advisory: 2016		12-16-2022

Form Number	Document Name	Resource Link
Agency Security Request Form	Agency Security Request Form: Google Sheets Version	Click Here for Resource
ETE Proxy Request Form	ETE Proxy Request Form: Google Sheets Version	Click Here for Resource

Authority Type	Document Name	Resource Link	Last Updated
A. Federal Law	Federal Law Listing		03-01-2022
B. State Law	Arizona Revised Statutes		05-15-2022
B. State Law	State of Arizona Accounting Manual (SAAM)	Click Here for Resource
B. State Law: Records Retention	Financial Records		03-15-2012
B. State Law: Records Retention	HR and Payroll Records		03-08-2012
C. State Personnel System	ADOA Statewide Policies and Procedures	Click Here for Resource
C. State Personnel System	Employee Separation Checklist		11-09-2012
C. State Personnel System	State Personnel System Rules		04-13-2013

To view Statewide Central Payroll webstories, navigate to the GAO News Bulletin page.

Document Name	Meeting Date
Statewide Payroll Meeting FYE 2022	05-24-2022
Statewide Payroll Meeting FYE 2021	05-24-2021
Statewide Payroll Meeting FYE 2020	05-11-2020
Statewide Payroll Meeting FYE 2019	05-13-2019
Statewide Payroll Meeting FYE 2018	05-14-2018
Statewide Payroll Meeting FYE 2017	05-15-2017
Statewide Payroll Meeting FYE 2016	05-16-2016

To view Statewide Central Payroll webstories, navigate to the GAO News Bulletin page.

Document Name	Meeting Date
Statewide Payroll Meeting CYE 2022	12-16-2022
Statewide Payroll Meeting CYE 2021	12-14-2021
Statewide Payroll Meeting CYE 2020	11-23-2020
Statewide Payroll Meeting CYE 2019	11-25-2019
Statewide Payroll Meeting CYE 2018	11-26-2018
Statewide Payroll Meeting CYE 2017	11-13-2017
Statewide Payroll Meeting CYE 2016	11-14-2016

Preliminaries

Contact Information

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