Phoenix Light Rail in traveling down the track with palm trees in the background.
Payroll Guide
Document Name Effective Date Last Updated
Payroll Tax Tables and EREs: 01/01/24 01-05-2024 01-05-2024
Payroll Tax Tables and EREs: 01/01/23 01-01-2023 12-20-2022
Payroll Tax Tables and EREs: 09/24/22 09-24-2022 09-20-2022
Payroll Tax Tables and EREs: 01/01/22 01-01-2022 12-30-2021
Payroll Tax Tables and EREs: 01/01/21 01-01-2021 12-22-2020
Payroll Tax Tables and EREs: 01/15/20 01-01-2020 01-15-2020
Payroll Tax Tables and EREs: 07/01/19 07-01-2019 06-14-2019
Payroll Tax Tables and EREs: 01/01/19 01-01-2019 12-24-2018
Payroll Tax Tables and EREs: 08/03/18 08-03-2018 08-03-2018
Payroll Tax Tables and EREs: 01/01/18 01-01-2018 01-12-2018
Payroll Tax Tables and EREs: 07/01/17 07-01-2017 05-15-2017
Payroll Tax Tables and EREs: 07/01/16 07-01-2016 06-24-2016
Payroll Tax Tables and EREs: 01/01/16 01-01-2016 01-06-2016
Document Name Effective Date Last Updated
Retirement Plan Contribution Rates FY2025 07-01-2024 07-02-2024
Retirement Plan Contribution Rates FY2024 07-01-2023 06-12-2023
Retirement Plan Contribution Rates FY2023 07-01-2022 06-10-2022
Retirement Plan Contribution Rates FY2022 07-01-2021 05-19-2021
Retirement Plan Contribution Rates FY2021 07-01-2020 05-21-2020
Retirement Plan Contribution Rates FY2020 07-01-2019 05-15-2019
Retirement Plan Contribution Rates FY2019 07-01-2018 07-20-2018
Retirement Plan Contribution Rates FY2018 07-01-2017 06-30-2017
Document Name Last Updated
Deduction Code Sort 01-06-2023
HRIS Deduction Codes 01-06-2023
HRIS Deduction Codes (Excel) 01-06-2023
Document Name Last Updated
GAO-75 Background & FAQ 12-03-2021
State Tax Withholding Forms 05-21-2022
Topic Form Number Document Name Last Updated

GAO-32

Employee Time Entry (ETE) Manual Time Sheet 02-21-2024

GAO-624 (Static)

Platinum Card Application Form 08-01-2020

GAO-65

Authorization for a Direct Deposit of Net Pay or Payroll Deduction 11-01-2021

GAO-73

Authorization to Start or Stop a Voluntary Deduction 05-01-2021

GAO-W-2

Duplicate W-2 Request Form 09-29-2022

GAO-209 (Static)

Employee Interagency Annual Leave Contribution and Restoration 03-01-2015

GAO-502

Employee Expense Reimbursement Form 08-01-2017

GAO-503EZ

State of Arizona Travel Claim Form 01-08-2024

GAO-503EZ Instructions

State of Arizona Travel Claim Instructions 01-01-2008

GAO-503HRIS

State of Arizona Travel Claim HRIS Continuation Form -Intended for Travel Entry Personnel Only 04-01-2021

GAO-509A

State of Arizona Request for Travel Advance - HRIS 01-01-2008

GAO-WD-101

Employee Agreement-Wireless Device 03-01-2018

GAO-36A

Affidavit of Spouse for Collection of Compensation Due Decedent 11-18-2013

GAO-36B

Affidavit of Successor for Collection of Compensation Due Decedent 11-18-2013

GAO-36C

Affidavit of Personal Representative for Collection of Compensation Due Decedent 11-18-2013
Form Number Document Name Last Updated
A-4 A-4 Employee’s Arizona Withholding Election

W-4

W-4 Employee’s Federal Withholding Certificate
W-9 W-9 Request for Taxpayer Identification Number and Certification 08-13-2022
W-2 Advisory W-2 Advisory: 2023 12-19-2023
W-2 Advisory W-2 Advisory: 2022 12-23-2022
W-2 Advisory W-2 Advisory: 2021 12-21-2022
W-2 Advisory W-2 Advisory: 2020 01-21-2022
W-2 Advisory W-2 Advisory: 2019 12-19-2022
W-2 Advisory W-2 Advisory: 2018 12-18-2022
W-2 Advisory W-2 Advisory: 2017 12-17-2022
W-2 Advisory W-2 Advisory: 2016 12-16-2022
W-2 Explanation W-2 Explanation: 2023 12-19-2023
W-2 Explanation W-2 Explanation: 2022 12-23-2022
W-2 Explanation W-2 Explanation: 2021 12-21-2022
W-2 Explanation W-2 Explanation: 2020 11-20-2022
W-2 Explanation W-2 Explanation: 2019 12-19-2022
W-2 Explanation W-2 Explanation: 2018 12-18-2022
W-2 Explanation W-2 Explanation: 2017 12-17-2022
W-2 Explanation W-2 Explanation: 2016 12-16-2022
1095-C Advisory 1095-C Advisory: 2023 12-19-2023
1095-C Advisory 1095-C Advisory: 2022 12-23-2022
1095-C Advisory 1095-C Advisory: 2021 12-21-2022
1095-C Advisory 1095-C Advisory: 2020 11-20-2022
1095-C Advisory 1095-C Advisory: 2019 12-19-2022
1095-C Advisory 1095-C Advisory: 2018 12-18-2022
1095-C Advisory 1095-C Advisory: 2017 02-18-2022
1095-C Advisory 1095-C Advisory: 2016 12-16-2022

The HRIS security request forms are managed by the Human Resources office. Select the document links below to navigate to ADOA's Human Resources website.

Form Number Document Name
Agency Security Request Form HRIS Security Request Form
ETE Proxy Request Form ETE Proxy Security Request Form
Authority Type Document Name Last Updated
A. Federal Law Federal Law Listing 03-01-2022
B. State Law Arizona Revised Statutes 05-15-2022
B. State Law State of Arizona Accounting Manual (SAAM)
B. State Law: Records Retention Financial Records 03-15-2012
B. State Law: Records Retention HR and Payroll Records 03-08-2012
C. State Personnel System ADOA Statewide Policies and Procedures
C. State Personnel System Employee Separation Checklist 11-09-2012
C. State Personnel System State Personnel System Rules 04-13-2013