Payroll Guide | General Accounting Office

Document Name	Last Updated
Statewide Payroll Calendar: 2025	05-22-2024
Statewide Payroll Calendar: 2024	05-22-2024
Statewide Payroll Calendar: 2023	09-30-2021
Statewide Payroll Calendar: 2022	09-18-2018
Statewide Payroll Calendar: 2021	09-18-2018
Statewide Payroll Calendar: 2020	09-18-2018
Statewide Payroll Calendar: 2019	11-08-2017
Statewide Payroll Calendar: 2018	11-08-2017
Statewide Payroll Calendar: 2017	09-28-2017
Statewide Payroll Calendar: 2016	01-01-2015

Document Name	Effective Date	Last Updated
Payroll Tax Tables and EREs: 01/01/25	01-01-2025	12-31-2024
Payroll Tax Tables and EREs: 01/01/24	01-05-2024	01-05-2024
Payroll Tax Tables and EREs: 01/01/23	01-01-2023	12-20-2022
Payroll Tax Tables and EREs: 09/24/22	09-24-2022	09-20-2022
Payroll Tax Tables and EREs: 01/01/22	01-01-2022	12-30-2021
Payroll Tax Tables and EREs: 01/01/21	01-01-2021	12-22-2020
Payroll Tax Tables and EREs: 01/15/20	01-01-2020	01-15-2020
Payroll Tax Tables and EREs: 07/01/19	07-01-2019	06-14-2019
Payroll Tax Tables and EREs: 01/01/19	01-01-2019	12-24-2018
Payroll Tax Tables and EREs: 08/03/18	08-03-2018	08-03-2018
Payroll Tax Tables and EREs: 01/01/18	01-01-2018	01-12-2018
Payroll Tax Tables and EREs: 07/01/17	07-01-2017	05-15-2017
Payroll Tax Tables and EREs: 07/01/16	07-01-2016	06-24-2016
Payroll Tax Tables and EREs: 01/01/16	01-01-2016	01-06-2016

Document Name	Effective Date	Last Updated
Retirement Plan Contribution Rates FY2025	07-01-2024	07-02-2024
Retirement Plan Contribution Rates FY2024	07-01-2023	06-12-2023
Retirement Plan Contribution Rates FY2023	07-01-2022	06-10-2022
Retirement Plan Contribution Rates FY2022	07-01-2021	05-19-2021
Retirement Plan Contribution Rates FY2021	07-01-2020	05-21-2020
Retirement Plan Contribution Rates FY2020	07-01-2019	05-15-2019
Retirement Plan Contribution Rates FY2019	07-01-2018	07-20-2018
Retirement Plan Contribution Rates FY2018	07-01-2017	06-30-2017

Document Name	Last Updated
COVID-19 Pay Code Matrix for PR and HR Practitioners	01-01-2021
HRIS Attendance Code Listing	11-18-2013
HRIS Pay Code Listing	01-05-2023
HRIS Pay Code Listing (Excel)	01-05-2023
HRIS Pay Code Listing Compensation Strategies	11-03-2017
HRIS Pay Code Sort	01-05-2023

Document Name	Last Updated
Deduction Code Sort	01-06-2023
HRIS Deduction Codes	01-06-2023
HRIS Deduction Codes (Excel)	01-06-2023

Document Name	Last Updated
GAO-75 Background & FAQ	12-03-2021
State Tax Withholding Forms	05-21-2022

Document Name	Last Updated
A. Payroll Cycle Checklist	08-15-2021
B. Payroll Compute: Time Record Entry	08-15-2021
C. Payroll Compute: Retroactive Pay	09-13-2021
D. Payroll Compute: Payroll Compute Reports	03-01-2022
E. Payroll Compute: Batch Security	08-15-2021
F. Payroll Compute: Employee Time Entry (ETE)	08-31-2021
G. Premium Overtime Calculation	08-31-2021
G. Premium Overtime Calculator (Excel)	12-23-2013
H. Labor Distribution	09-21-2022
I. Donated Leave	08-15-2021
I. Donated Leave Calculator (Excel)	12-23-2013
J. Travel and Reimbursements	09-10-2021
K. Employee Training and Educational Assistance	09-10-2021
L. Manual Payments (Handwrites)	08-31-2021
M. Deceased Employee Compensation	08-31-2021
N. Direct Deposit	11-05-2021
N. Way2Go Flyer	11-05-2021
O. ADOA Supplemental Benefit Plan	08-31-2021
O. ADOA Supplemental Benefits Plan Training	04-04-2013
P. Differential Payments	08-15-2021
Q. Paycheck Estimator Tool	08-31-2021
Q. Paycheck Estimator Tool (Excel)	12-31-2024
R. PSPRS Insurance Payment	05-01-2021

Document Name	Last Updated
A. Employee Deductions	12-31-2021
B. Retirement: Compensation Eligible for Retirement Credit	01-01-2015
B1a. Arizona State Retirement System	12-31-2021
B1b. ASRS Waiting Period Calculator
B2a. Public Safety Personnel Retirement System (PSRS, CORP, EORP)	12-31-2021
B2b. PSRS Waiting Period Calculator
C. Recovery of Overpaid Wages	12-31-2021
D. Transit Cards	12-31-2021
E. Creditor Garnishment FAQs	12-31-2021
F. Tax Levy FAQs	12-31-2021
G. Taxes	01-01-2023

Form Number	Document Name	Last Updated
GAO-3P	Payroll Authorization Form	04-05-2021
GAO-42	Military Emergency Activation Differential Computation Worksheet	12-05-2022
GAO-43	Reconciliation of Military Emergency Activation Differential Pay Upon Discharge or Death	12-05-2022
GAO-513	Delinquently Filed Travel Claim	04-01-2021
GAO-70	Request to Cancel Payroll Warrants	05-01-2016
GAO-70A	Overpayment Worksheet	12-31-2024
GAO-70B	Request for Direct Deposit Reversal	05-01-2016
GAO-73A	Request for a One-Time Deduction	09-16-2024
GAO-73B	Request for a One-Time Unpaid Benefit Premium Adjustment	01-10-2024
GAO-75	Request to Work Outside of Arizona	12-01-2021
GAO-86	Reportable Prizes and Awards	04-21-2021
GAO-88	Personal Use of State Vehicle	11-03-2022
GAO-99A	Request to Process Manual Warrant	04-01-2020
GAO-ACR	ASRS Alternate Contribution Rate (ACR) Template	07-02-2024
GAO-ACR-PSPRS	Alternate Contribution Rate (ACR) Reporting for Contracted and Leased Retirees	11-01-2018
GAO-ASRS 20-20	ASRS 20/20 Certification of Employer Intent	05-01-2021
GAO-SBP	ADOA Supplemental Benefit Plan Calculator	11-19-2013

Topic	Form Number	Document Name	Last Updated
A. Pay/Deduction	GAO-32	Employee Time Entry (ETE) Manual Time Sheet	02-21-2024
A. Pay/Deduction	GAO-624 (Static)	Platinum Card Application Form	08-01-2020
A. Pay/Deduction	GAO-65	Authorization for a Direct Deposit of Net Pay or Payroll Deduction	11-01-2021
A. Pay/Deduction	GAO-73	Authorization to Start or Stop a Voluntary Deduction	05-01-2021
A. Pay/Deduction	GAO-W-2	Duplicate W-2 Request Form	09-29-2022
B. Donated Annual Leave	GAO-209 (Static)	Employee Interagency Annual Leave Contribution and Restoration	03-01-2015
C. Travel and Reimbursement	GAO-502	Employee Expense Reimbursement Form	08-01-2017
C. Travel and Reimbursement	GAO-503EZ	State of Arizona Travel Claim Form	01-27-2025
C. Travel and Reimbursement	GAO-503EZ Instructions	State of Arizona Travel Claim Instructions	01-01-2008
C. Travel and Reimbursement	GAO-503HRIS	State of Arizona Travel Claim HRIS Continuation Form -Intended for Travel Entry Personnel Only	04-01-2021
C. Travel and Reimbursement	GAO-509A	State of Arizona Request for Travel Advance - HRIS	01-01-2008
C. Travel and Reimbursement	GAO-WD-101	Employee Agreement-Wireless Device	03-01-2018
D. Deceased Employee Beneficiary	GAO-36A	Affidavit of Spouse for Collection of Compensation Due Decedent	11-18-2013
D. Deceased Employee Beneficiary	GAO-36B	Affidavit of Successor for Collection of Compensation Due Decedent	11-18-2013
D. Deceased Employee Beneficiary	GAO-36C	Affidavit of Personal Representative for Collection of Compensation Due Decedent	11-18-2013

Form Number	Document Name	Last Updated
A-4	A-4 Employee’s Arizona Withholding Election
W-4	W-4 Employee’s Federal Withholding Certificate
W-9	W-9 Request for Taxpayer Identification Number and Certification	08-13-2022
W-2 Advisory	W-2 Advisory: 2024	12-13-2024
W-2 Advisory	W-2 Advisory: 2023	12-19-2023
W-2 Advisory	W-2 Advisory: 2022	12-23-2022
W-2 Advisory	W-2 Advisory: 2021	12-21-2022
W-2 Advisory	W-2 Advisory: 2020	01-21-2022
W-2 Advisory	W-2 Advisory: 2019	12-19-2022
W-2 Advisory	W-2 Advisory: 2018	12-18-2022
W-2 Advisory	W-2 Advisory: 2017	12-17-2022
W-2 Advisory	W-2 Advisory: 2016	12-16-2022
W-2 Explanation	W-2 Explanation: 2024	12-13-2024
W-2 Explanation	W-2 Explanation: 2023	12-19-2023
W-2 Explanation	W-2 Explanation: 2022	12-23-2022
W-2 Explanation	W-2 Explanation: 2021	12-21-2022
W-2 Explanation	W-2 Explanation: 2020	11-20-2022
W-2 Explanation	W-2 Explanation: 2019	12-19-2022
W-2 Explanation	W-2 Explanation: 2018	12-18-2022
W-2 Explanation	W-2 Explanation: 2017	12-17-2022
W-2 Explanation	W-2 Explanation: 2016	12-16-2022
1095-C Advisory	1095-C Advisory: 2024	12-13-2024
1095-C Advisory	1095-C Advisory: 2023	12-19-2023
1095-C Advisory	1095-C Advisory: 2022	12-23-2022
1095-C Advisory	1095-C Advisory: 2021	12-21-2022
1095-C Advisory	1095-C Advisory: 2020	11-20-2022
1095-C Advisory	1095-C Advisory: 2019	12-19-2022
1095-C Advisory	1095-C Advisory: 2018	12-18-2022
1095-C Advisory	1095-C Advisory: 2017	02-18-2022
1095-C Advisory	1095-C Advisory: 2016	12-16-2022

The HRIS security request forms are managed by the Human Resources office. Select the document links below to navigate to ADOA's Human Resources website.

Form Number	Document Name
Agency Security Request Form	HRIS Security Request Form
ETE Proxy Request Form	ETE Proxy Security Request Form

Authority Type	Document Name	Last Updated
A. Federal Law	Federal Law Listing	03-01-2022
B. State Law	Arizona Revised Statutes	05-15-2022
B. State Law	State of Arizona Accounting Manual (SAAM)
B. State Law: Records Retention	Financial Records	03-15-2012
B. State Law: Records Retention	HR and Payroll Records	03-08-2012
C. State Personnel System	ADOA Statewide Policies and Procedures
C. State Personnel System	Employee Separation Checklist	11-09-2012
C. State Personnel System	State Personnel System Rules	04-13-2013

To view Statewide Central Payroll webstories, navigate to the GAO News Bulletin page.

Document Name	Meeting Date
Statewide Payroll Meeting FYE 2024	05-22-2024
Statewide Payroll Meeting FYE 2023	05-24-2023
Statewide Payroll Meeting FYE 2022	05-24-2022
Statewide Payroll Meeting FYE 2021	05-24-2021
Statewide Payroll Meeting FYE 2020	05-11-2020
Statewide Payroll Meeting FYE 2019	05-13-2019
Statewide Payroll Meeting FYE 2018	05-14-2018
Statewide Payroll Meeting FYE 2017	05-15-2017
Statewide Payroll Meeting FYE 2016	05-16-2016

To view Statewide Central Payroll webstories, navigate to the GAO News Bulletin page.

Document Name	Meeting Date
Statewide Payroll Meeting CYE 2022	12-16-2022
Statewide Payroll Meeting CYE 2021	12-14-2021
Statewide Payroll Meeting CYE 2020	11-23-2020
Statewide Payroll Meeting CYE 2019	11-25-2019
Statewide Payroll Meeting CYE 2018	11-26-2018
Statewide Payroll Meeting CYE 2017	11-13-2017
Statewide Payroll Meeting CYE 2016	11-14-2016

Preliminaries

Contact Information

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