All Agency Memoranda

The General Accounting Office (GAO) will periodically issue All Agency Memoranda to inform the State Agencies of the upcoming events, updated procedures, new policies or changes to the existing policies. These Memoranda will be the mechanism used by the GAO to document official GAO Notifications. The Memoranda will be dated, signifying the date the memo was issued.
 
For questions regarding the issued Memoranda, please contact your GAO Liaison. For a listing of the GAO liaisons, click here.
 
Memoranda will be issued in various formats, including PDF, Word, and/or Excel. Only Memoranda not issued in PDF will display the application type in the title. Please Note, for Memoranda issued in PDF format, you will be required to have a PDF viewer installed on your machine or on your Network to view these bulletins. To download the most recent version of PDF, Click here for the free Adobe Acrobat reader.
Date Memoranda Title Category
PDF icon 1099-MISC Reporting for Calendar Year 2020.pdf 12-21-2020 1099-MISC Reporting for Calendar Year 2020 Financial Reporting
PDF icon 2020 Calendar Year End Payroll Memo 2020_11_16.pdf 11-18-2020 2020 Calendar Year End Payroll Memo Payroll
PDF icon Presidential Memo on Payroll Tax Deferral_Director Tobin_2020_09_04.pdf 09-04-2020 Presidential Memo on Payroll Tax Deferral Payroll
PDF icon Change Document updated 4.2.20.pdf 04-02-2020 COVID-19 - The Arizona Department of Administration - General Accounting Office (GAO) Changes General Accounting and Procedure
PDF icon 1099-MISC Reporting for Calendar Year 2019.pdf 12-09-2019 1099-MISC Reporting for Calendar Year 2019 Financial Reporting
PDF icon CYE Memo_SignedDCP_2019_11_18.pdf 11-18-2019 2019 Calendar Year End Payroll Memo Payroll
PDF icon 1 - Closing Package GAO Memo for Distribution (Signed).pdf 07-17-2019 Fiscal Year (FY) 2019 Closing Package Information Requirements Financial Reporting
PDF icon 1099-MISC Reporting for Calendar Year 2018.pdf 12-05-2018 1099-MISC Reporting for Calendar Year 2018 Financial Reporting
PDF icon 2018 Calendar Year End Memo - signed.pdf 11-26-2018 2018 Calendar Year End Payroll Memo Payroll
PDF icon FY18 Closing Packages Memo.pdf 07-16-2018 Fiscal Year (FY) 2018 Closing Package Information Requirements Financial Reporting
PDF icon 1099-MISC Reporting for Calendar Year 2017.pdf 12-04-2017 1099-MISC Reporting for Calendar Year 2017 Financial Reporting
PDF icon 2017 Calendar Year End Payroll Memo.pdf 11-06-2017 2017 Calendar Year End Payroll Memo Payroll
PDF icon Closing Package_Lease Memo FY 17 final.pdf 07-26-2017 Fiscal Year (FY) 2017 Closing Package and Lease Information Requirements Financial Reporting
PDF icon FY16 Closing Package and Lease Information Requirements.pdf 04-21-2017 Fiscal Year (FY) 2016 Closing Package and Lease Information Requirements Financial Reporting
PDF icon 1099-MISC Reporting for Calendar Year 2016.pdf 12-23-2016 1099-MISC Reporting for Calendar Year 2016 Financial Reporting
PDF icon 2016 Calendar Year End Payroll Memo.pdf 11-09-2016 2016 Calendar Year End Payroll Memo Payroll
PDF icon FY16 Fixed Asset Reporting Requirements.pdf 06-28-2016 Fiscal Year (FY) 2016 Fixed Asset Reporting Requirements Financial Reporting
PDF icon CY2015 1099-MISC Memo - All Agencies.pdf 12-14-2015 1099-MISC Reporting for Calendar Year 2015 Financial Reporting
PDF icon 7 - 2015 Calendar Year End Payroll Memo 11 06 2015.pdf 11-13-2015 2015 Calendar Year End Payroll Memo Payroll
PDF icon ITIAD process to ADOA customers memo.pdf 07-21-2015 ITIAD Process to ADOA Customer Memo General Accounting and Procedure
PDF icon fixed_asset_memo-15.pdf 06-22-2015 Fiscal Year (FY) 2015 Fixed Asset Reporting Requirements Financial Reporting
PDF icon New AFIS Deposit Memo_043015.pdf 04-30-2015 Deposit/Cash Receipt documentation requirements in New AFIS General Accounting and Procedure
PDF icon 1099-MISC Reporting for Calendar Year 2014 01-05-2015 1099-MISC Reporting for Calendar Year 2014 Financial Reporting
PDF icon 7 - 2014 Calendar Year End Payroll Memo 11 14 2014.pdf 11-14-2014 2014 Calendar Year End Payroll Memo Payroll
PDF icon closing pkg-lease memo.pdf 06-26-2014 Fiscal Year (FY) 2014 Closing Package and Lease Information Requirements Financial Reporting
PDF icon pay_increase_90_wait.pdf 06-20-2013 5% Retention Pay Adjustment and Elimination of 90-Day Waiting Period for Employee Health Benefits Payroll
PDF icon MDL1720_Opt-Out_Letter.pdf 05-24-2013 Payment Card Interchange Fee Settlement General Accounting and Procedure
PDF icon microsoftsettlementdistrubutioncombined.pdf 01-20-2011 Microsoft Settlement Distribution General Accounting and Procedure
PDF icon Furlough_Reports-Memo_to_Agencies.pdf 09-09-2010 Furlough Reports Payroll
PDF icon 9-80_memo-062910.pdf 06-29-2010 Transitioning Employees off 9/80 Alternate Work Weeks General Accounting and Procedure
PDF icon arra_rpt_memo.pdf 09-22-2009 ARRA Reporting Financial Reporting
PDF icon sb1001memo-0209.pdf 02-11-2009 Laws 2009, 49th Legislature, 1st Special Session, CH1 (SB1001) General Accounting and Procedure
PDF icon conv_afis_hris_report_controlD.pdf 03-25-2008 Conversion of AFIS and HRIS report CDs to WebAccess for Control-D General Accounting and Procedure
PDF icon military_diff_022608.pdf 02-26-2008 Military Differential Pay Payroll
PDF icon w2memo2008.pdf 01-15-2008 GAO Returned W-2 Procedures Payroll
PDF icon travel_processing-122807.pdf 12-28-2007 Travel Reimbursement Processing - Planning Calendar Travel Information
PDF icon Position_Request_CFO_Memo.pdf 12-13-2007 Statewide Travel Reimbursements to "Non-Compensated" Individuals Travel Information
PDF icon 12-13-07_travel_training_schedule.pdf 12-13-2007 Travel Training Schedule Travel Information
Office spreadsheet icon non_compensated_board_position.xls 12-13-2007 Non-Compensated Position Request - Excel Spreadsheet Travel Information
PDF icon Relief_Bill_Memo_for_FY09.pdf 12-03-2007 Relief Bill-Unpaid Claims 2008 Financial Reporting
PDF icon Travel_Memo_CFOs_111907.pdf 11-19-2007 Statewide Travel Policy and Travel Claim Processing Changes - Steps for CFOs Travel Information
PDF icon travel_changes111607.pdf 11-16-2007 Statewide Travel Policy and Travel Claim Processing Changes Travel Information
PDF icon TB05-4-Addit_Requirements-Manua__Warrant_Change-Form-W9fordeathbenefits.pdf 10-23-2006 Technical Bulletin 05-4 Additional Requirements Payroll
PDF icon Consolidated_Purchase_Notice_Memo_3-28-05.pdf 03-31-2005 Spring 2005 Personal Computer Purchase Program General Accounting and Procedure
PDF icon Order_Form-Spring2005_Consolidated_Purchase.pdf 03-28-2005 Spring 2005 Consolidated Purchase-Order Form General Accounting and Procedure
PDF icon AgencySurvey.PDF 12-15-2004 Agency Survey General Accounting and Procedure
Microsoft Office document icon AgencySurvey.DOC 12-15-2004 Agency Survey (MS Word version) General Accounting and Procedure
PDF icon Group_Banking_Agency_Memo.pdf 06-24-2004 Group Banking Agency Memo General Accounting and Procedure
PDF icon Group_Banking_Payroll_Stuffer.pdf 06-24-2004 Group Banking Payroll Stuffer General Accounting and Procedure
PDF icon Electronic_Forms_Policies_News_and_More.pdf 01-09-2004 Electronic Forms, Policies, News and More General Accounting and Procedure
PDF icon HRIS_First_Payroll.pdf 01-06-2004 First HRIS Payroll Payroll
PDF icon Rescission_of_Temporary_Changes_to_Travel_Policy.pdf 10-29-2003 Rescission of Temporary changes to Out-of-State Travel Policy Travel Information
PDF icon Payroll_Exempt_Withholding_Memo.pdf 02-14-2003 Payroll Exempt Withholding Memo Payroll
PDF icon Emergency_Meals_and_Lodging_Memo.pdf 07-08-2002 Meal and Lodging Reimbursements for State Emp Displaced by Emerg Fire Mgmt Activities Travel Information

Archived Memos*

Archived Memos Notice
*Memos are placed in the Archived listing if they have been replaced by a newer memo with the same topic (e.g., Payroll Year End Close). Older memos that have not been replaced are still considered current and active memos.