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Welcome to the Arizona General Accounting Office (GAO)

The General Accounting Office (GAO) is responsible for establishing Statewide accounting policies and procedures, managing the Arizona Financial Information System (AFIS), administering the Statewide Payroll through the Human Resources Information Solution (HRIS), preparing the Statewide Financial Reports, and providing technical assistance and other management advisory services.

Mission Statement

To provide State and Federal agencies, the general public, and other interested public or private entities with accurate and timely financial services, management information, and technical assistance while ensuring compliance with related statutes and rules; to maintain and improve the Statewide automated financial systems; and to provide for the safeguarding of State assets.

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Web Portal Quick Reference Guide

  • Read more about Web Portal Quick Reference Guide

FY 2023 Crosswalk Adjustments and FY 2023 Salary Increase SLI Procedures

Agency Crosswalk Adjustments have been published in an earlier web story. In this web story we will focus on the Salary Increase SLI. Salary Increase loads must be on their own budget line separate from the Crosswalk Adjustments.

  • Agencies must request a new appropriation if their FY 2023 Salary Increase appropriation is listed as a Special Line Item (SLI) in the FY 2023 Appropriations Report.

Here is an example:

  • Read more about FY 2023 Crosswalk Adjustments and FY 2023 Salary Increase SLI Procedures

Update – Generating PDF Forms for CR Documents in AFIS

The View PDF button to generate PDF forms for CR, CRWP, CACR and CRRVA documents is now working.  We apologize for any inconvenience and appreciate your patience and understanding.

  • Read more about Update – Generating PDF Forms for CR Documents in AFIS

Update on the State of Arizona FY 2021 Single Audit and Schedule of Expenditures of Federal Awards (SEFA) Estimated Submittal Date

The Office of Management and Budget issued a six-month extension on the FY 2021 Single Audit in the March 19, 2021 memo M-21-20 Promoting Public Trust in the Federal Government through Effective Implementation of the American Rescue Plan Act and Stewardship of the Taxpayer Resources. The deadline with the extension is September 30, 2022 However, based on the information we have at this time the current estimated submittal is October 31, 2022.

  • Read more about Update on the State of Arizona FY 2021 Single Audit and Schedule of Expenditures of Federal Awards (SEFA) Estimated Submittal Date

infoAdvantage Statewide report updates: Report Allocations

As mentioned during the infoAdvantage User Group meeting on Tuesday, August 2, 2022, with the AFIS Upgrade a maximum of 1000 total infoAdvantage reports (Statewide reports and Department Reports) has been established.

The GAO has established the maximum number of infoAdvantage reports for agencies. Agencies must reduce the current number of infoAdvantage reports in their On Demand folders by November 1, 2022. Report allocations are:

 

  • Read more about infoAdvantage Statewide report updates: Report Allocations

Paycheck Estimate

  • Read more about Paycheck Estimate

GAO notification for FY22 Revolving Fund Reconciliations

FY22 Revolving Fund Reconciliations were due to the GAO by August 1, 2022. Please submit as soon as possible.

The AFIS FYE 2022 Closing Instructions FYE memo dated April 5, 2022 reads as below:

A copy of the June 30 bank and revolving fund reconciliations must be submitted to the GAO at [email protected] as required by the State of Arizona Accounting Manual, Topic 20, Section 11, Policy number 36 through 36.4.2, no later than August 1, 2022.

  • Read more about GAO notification for FY22 Revolving Fund Reconciliations

AFIS Month-End Close Schedule for Fiscal Year 2023

The AFIS Month-End Close Schedule for Fiscal Year 2023 is now available on the GAO website.

  • Read more about AFIS Month-End Close Schedule for Fiscal Year 2023

FY 2023 Crosswalk (back of the bill) Adjustments Procedures

Agency allocations are in JLBC’s FY 2023 Appropriations Report, “FY 2023 Appropriations Report – August 2022 (8/1/22)”, in the ‘Crosswalk of General Appropriation Act to Appropriations Report Totals,’ pages 478-486.     

FY2023 Back of the Bill Items and Adjustments must be processed as follows:

  • Read more about FY 2023 Crosswalk (back of the bill) Adjustments Procedures

infoAdvantage Statewide report updates

GAO has created one new report, modified two statewide reports and moved another report in preparation for deletion of 41 Statewide reports on October 1, 2022.

  • Read more about infoAdvantage Statewide report updates

News & Updates

FY 2023 Crosswalk Adjustments and FY 2023 Salary Increase SLI Procedures
08-17-2022
Update – Generating PDF Forms for CR Documents in AFIS
08-16-2022
Update on the State of Arizona FY 2021 Single Audit and Schedule of Expenditures of Federal Awards (SEFA) Estimated Submittal Date
08-12-2022
infoAdvantage Statewide report updates: Report Allocations
08-10-2022

View all News and Updates

AFIS Month End Close Schedule FY 2023

Month Soft Close** Hard Close
  Date Day Date Day
13th Month FY 2022 07/16/22 Saturday    
July TBD (Depending on FY 2022 Hard Close) TBD (Depending on FY 2022 Hard Close)    
August 09/2/22 Friday    
September 10/3/22 Monday    
October 11/2/22 Wednesday    
November 12/5/22 Monday    
December 01/3/23 Tuesday    
January 02/3/23 Friday    
February 03/03/23 Friday    
March 04/03/23 Monday    
April 05/02/23 Tuesday    
May 06/05/23 Monday    
June 07/08/23 Saturday    
13th month 07/15/23 Saturday    

 

**Soft close will be completed on the days listed above before transaction processing begins for that business day.

 

*Monthly reports, including monthly extracts (outbound interfaces), will be run in the batch cycle on the days listed above for the previous month.

Quarterly Fixed Asset Mass Depreciation Schedule FY 2023

Quarter Date Day
1st 10/01/22 Saturday
2nd 12/31/23 Saturday
3rd 04/01/23 Saturday
4th 07/01/23 Saturday

 

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