GAO Home

"The GAO is committed to providing excellent service to our citizens, clients, vendors, and employees." - D. Clark Partridge, State Comptroller

Welcome to the Arizona General Accounting Office (GAO)

The General Accounting Office (GAO) is responsible for establishing Statewide accounting policies and procedures, managing the Arizona Financial Information System (AFIS), administering the Statewide Payroll through the Human Resources Information Solution (HRIS), preparing the Statewide Financial Reports, and providing technical assistance and other management advisory services.

Mission Statement

To provide State and Federal agencies, the general public, and other interested public or private entities with accurate and timely financial services, management information, and technical assistance while ensuring compliance with related statutes and rules; to maintain and improve the Statewide automated financial systems; and to provide for the safeguarding of State assets.

Links
Arizona OPENBOOKS
Business Re-Engineering Arizona (BREAZ)
AZ.Gov
Procure AZ
Human Resources Information Solution (HRIS)
Governor's Office of Strategic Planning & Budgeting (OSPB)
Vendor Payment Search
Your Employee Services
Joint Legislative Budget Committee (JLBC)
State of Arizona - Office of the Auditor General
Arizona Attorney General – Collection Referral Process

Web Portal Quick Reference Guide

InfoAdvantage PROD availability

The GAO is preparing for the AFIS/infoAdvantage upgrade. As part of GAO's preparation for the AFIS/infoAdvantage upgrade, GAO will be taking infoAdvantage PROD offline beginning at 3:00pm on Friday 1/18/2019. InfoAdvantage PROD is expected to be back up the morning of Tuesday 1/22/2019.

Please contact [email protected] if you have any questions or concerns.

Mass Liquidation of Open ProcureAZ Documents in AFIS

As all integrations between AFIS and ProcureAZ are no longer active, the AFIS Operations group has begun the mass liquidation process of all open ProcureAZ Requisition (RQPZ1) and Purchase Order (POPZ1) documents in AFIS.  The liquidation process takes place directly in AFIS and can take several days and possibly weeks depending on the volume of budget and/o

2018 W-2’s have been posted to Y.E.S. as of January 6, 2019

2018 W-2’s have been posted to Y.E.S. as of January 6, 2019.  Please encourage employees to consent to receive their W-2 online.  Employees will get their W-2 earlier and can save the State considerable W-2 printing and postage costs.  The last day to opt out of a mailed W-2 is January 21st.  If an employee has already consented, it is not necessary to consent again.

APG III Q Paycheck Estimator 010119

Process for Handling Foreign Bank Items for Agencies

Please note and follow the steps below to process foreign bank items with the Treasurer’s Office.

  • All foreign bank items are processed at a bank processing center in Texas. 

Bank of America - information
Attn: Image Exception Management
Mail code: TXl-160-06-22
1950 N. Stemmons Fwy Suite 6001
Dallas TX 75207

SAAM Additions, Updates and Drafts Effective January 2, 2019

New or updated Sections, if any, of the State of Arizona Accounting Manual (SAAM) listed below have been posted to https://gao.az.gov/publications/saam.

Changes contained in updated SAAM sections can easily be identified using the instructions contained in SAAM 0007.

New or updated SAAM Drafts, if any, have been posted to https://gao.az.gov/publications/saam/saam-draft.

ProcureAZ/AFIS Integration

All integrations between ProcureAZ and AFIS will remain active through close of business (5:00 p.m.) on January 4, 2019. If you are still processing Receipts, Invoices, or Cancellations to POs in ProcureAZ, they must be completed before this time. Any documents left incomplete in ProcureAZ after January 4th will remain in said status going forward. There will be no more extensions granted.

ProcureAZ will have view only access through March 31, 2019.

If you have any questions, please contact your AFIS liaison.

1099-MISC Reporting For Calendar Year 2018

The final version of the FIN-AZ-AP-N176i (N176i) Report for Calendar Year 2018 is now available in each agency’s 1099/AP Confidential Reports folder in InfoAdv.    This report captures payments to vendors/suppliers that are subject to Miscellaneous Income reporting, 1099-MISC, for Calendar Year 2018.

Year-end activities and HRIS availability and processing

As previously mentioned in the Calendar Year End Payroll Processing Memo, there will be limited availability to HRIS and changes to manual payment (handwrite) warrant distribution through the end of 2018.  Additionally, the timeline for entering payroll for the first payroll of 2019 will be moved to Monday, December 31st due to the New Year’s Day Holiday.