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Welcome to the Arizona General Accounting Office (GAO)

The General Accounting Office (GAO) is responsible for establishing Statewide accounting policies and procedures, managing the Arizona Financial Information System (AFIS), administering the Statewide Payroll through the Human Resources Information Solution (HRIS), preparing the Statewide Financial Reports, and providing technical assistance and other management advisory services.

Mission Statement

To provide State and Federal agencies, the general public, and other interested public or private entities with accurate and timely financial services, management information, and technical assistance while ensuring compliance with related statutes and rules; to maintain and improve the Statewide automated financial systems; and to provide for the safeguarding of State assets.

Links
Arizona OPENBOOKS
AZ.Gov
APP
Human Resources Information Solution (HRIS)
Governor's Office of Strategic Planning & Budgeting (OSPB)
Vendor Payment Search
Your Employee Services
Joint Legislative Budget Committee (JLBC)
State of Arizona - Office of the Auditor General
Arizona Attorney General – Collection Referral Process

Web Portal Quick Reference Guide

FY 2023 Crosswalk Adjustments and FY 2023 Salary Increase SLI Procedures

Agency Crosswalk Adjustments have been published in an earlier web story. In this web story we will focus on the Salary Increase SLI. Salary Increase loads must be on their own budget line separate from the Crosswalk Adjustments.

  • Agencies must request a new appropriation if their FY 2023 Salary Increase appropriation is listed as a Special Line Item (SLI) in the FY 2023 Appropriations Report.

Here is an example:

Update – Generating PDF Forms for CR Documents in AFIS

The View PDF button to generate PDF forms for CR, CRWP, CACR and CRRVA documents is now working.  We apologize for any inconvenience and appreciate your patience and understanding.

Update on the State of Arizona FY 2021 Single Audit and Schedule of Expenditures of Federal Awards (SEFA) Estimated Submittal Date

The Office of Management and Budget issued a six-month extension on the FY 2021 Single Audit in the March 19, 2021 memo M-21-20 Promoting Public Trust in the Federal Government through Effective Implementation of the American Rescue Plan Act and Stewardship of the Taxpayer Resources. The deadline with the extension is September 30, 2022 However, based on the information we have at this time the current estimated submittal is October 31, 2022.

infoAdvantage Statewide report updates: Report Allocations

As mentioned during the infoAdvantage User Group meeting on Tuesday, August 2, 2022, with the AFIS Upgrade a maximum of 1000 total infoAdvantage reports (Statewide reports and Department Reports) has been established.

The GAO has established the maximum number of infoAdvantage reports for agencies. Agencies must reduce the current number of infoAdvantage reports in their On Demand folders by November 1, 2022. Report allocations are:

 

GAO notification for FY22 Revolving Fund Reconciliations

FY22 Revolving Fund Reconciliations were due to the GAO by August 1, 2022. Please submit as soon as possible.

The AFIS FYE 2022 Closing Instructions FYE memo dated April 5, 2022 reads as below:

A copy of the June 30 bank and revolving fund reconciliations must be submitted to the GAO at [email protected] as required by the State of Arizona Accounting Manual, Topic 20, Section 11, Policy number 36 through 36.4.2, no later than August 1, 2022.

AFIS Month-End Close Schedule for Fiscal Year 2023

The AFIS Month-End Close Schedule for Fiscal Year 2023 is now available on the GAO website.

FY 2023 Crosswalk (back of the bill) Adjustments Procedures

Agency allocations are in JLBC’s FY 2023 Appropriations Report, “FY 2023 Appropriations Report – August 2022 (8/1/22)”, in the ‘Crosswalk of General Appropriation Act to Appropriations Report Totals,’ pages 478-486.     

FY2023 Back of the Bill Items and Adjustments must be processed as follows:

infoAdvantage Statewide report updates

GAO has created one new report, modified two statewide reports and moved another report in preparation for deletion of 41 Statewide reports on October 1, 2022.