If you are a State agency off the Capitol Mall and would like to join the meeting remotely, please email Tami Eckloff at [email protected] to inquire about joining the meeting via WebEx. The WebEx Meeting is only being offered to agencies off the Capitol Mall.

The agenda can be found under Publications, CFO Meetings in the GAO website.

The GAO has made updates to Statewide Reports in infoAdvantage:

• FIN-AZ-AM-N602 Fixed Asset Disposals - replaces the AM-C050 report.
• FIN-AZ-GL-N605 BSA Balances by Month - new report

Copies of these reports or those under the “My Recently Viewed Documents”, may not function properly due to the indicated changes.  Please run/refresh the reports from the “1 – Statewide Reports” folder.

Please contact [email protected] if you have any questions or concerns.

NEW Closing Classification, 40, Non-Cash Expenditures will be added to the AFIS the weekend of May 19, 2018.

The posting codes that will be moved from Closing Classification 10, Cash Expenditures to the NEW Closing Classification, 40, Non-Cash Expenditures are the following:

Agencies shall process the transfer of monies for the additional FY18 fund balance transfers (sweeps) identified in Laws 2018, 53rd Legislature, 2nd Regular Session, Chapter 276, SB1520, Section 139.

• To locate each agency’s transfer in the Document Catalog

Document Identifier

Code = ITAOP
Dept. = your agency 3-character code
ID = SWEEPFY18*

Online Payment Collection through jBilling Overview and Reconciliation Guide on the GAO website have been updated.  These documents are available on the GAO website

FY19 appropriations per Laws 2018, 53rd Legislature, 2nd Regular Session, Chapter 276, SB1520 and Chapter 277, SB1522, may be entered in AFIS and submitted to the GAO for processing.

FY19 appropriations must be processed as follows:

FY18 appropriation adjustments per Laws 2018, 53rd Legislature, 2nd Regular Session, Chapter 276, SB1520, may be entered and submitted to the GAO for processing.  All transactions should be completed using Appropriation and Allotment Budget Document(s) (BGA90), entered and submitted through AFIS.

For FY18 Adjustments that modify existing appropriations (BGA90 Action = Modify), the appropriation and allotment level should be entered using the following guidelines:

Appropriation and Allotment Level section