The Federal Closing Package (Exhibit H) forms have been updated and posted to the GAO website.  The updates include reformatting existing forms to capture more useful information as well as adding a new form. 

The Federal Closing Package now consists of Form 15 – ‘Federal Financial Assistance Checklist’, Form 18 – ‘Federal Expenditure Adjustments’, and Form 19 (NEW) – ‘Additional Federal Expenditure Reporting’.  Forms 18 and 19 are conditionally required based on the responses from Form 15 and accessed through radio buttons at the bottom of Form 15.

Scheduled maintenance will be conducted this weekend on AFIS, Maximo and TRIRIGA production environments. These systems will be unavailable starting at 3:00 pm Saturday, August 19, 2017 until approximately 4:00 pm Sunday, August 20, 2017.

For all agency’s  accepting credit cards, except for those using Web Portal Payment Processing System, an Annual PCI Scoping Exercise form must be completed and submitted by the end of today.  Please have the appropriate staff complete the form found here:  http://www.aztreasury.gov/pci_annual_scoping_exercise.

As per the changes identified in Laws 2017, 53rd Legislature, 1st Regular Session, Chapter 109 (SB1138), Section 1:

The FY 2018 AFIS Collections Schedule and Instructions for processing have been posted to the GAO Website.  The ITIAD Instructions for processing and the Summary of Charges by agency are in the same PDF document.  Each agency will be responsible for the amount on the summary sheet. 

If you have any questions, please contact your AFIS liaison.  We request payment by September 30, 2017.

The schedule can be found under AFIS, AFIS Information or by clicking here.

The issue with ITA type documents did not allow BFY to be entered was fixed.  ITA type documents are now allowing BFY to be entered.

The GAO has made the following updates to Statewide Reports in infoAdvantage:

• MSG-N504 --- Program Phase has been added to the report.  
• GL-N339 Cash Flow Report --- Edited the revenue calculation to account for budget decreases.

Copies of these reports or those under the “My Recently Viewed Documents”, may not function properly due to the indicated changes.  Please run/refresh the reports from the “1 – Statewide Reports” folder.

GAO Central Payroll has added new pay codes to HRIS and made the related Agency Payroll Guide updates.  View the updated Agency Payroll Guide by going to the GAO website and clicking “PAYROLL / RASL”, then selecting “Payroll Guide”. 

You can view a list of updates and when they were made by clicking “Revision History” at the top of the Agency Payroll Guide.

Here are the specific pay code updates: