State employees who travel out of town are likely to be familiar with the Parking Spot, which offers them and their agencies significant savings for airport parking.  Many of those employees have enrolled in the SpotClub and received its Exec Card or have downloaded their mobile app, which allows for faster check-in, check out, and discounted invoice calculation.  State of Arizona program Spot Club members receive the discounted rate for uncovered parking at Sky Harbor and 10% off their other parking rates including other airport locations.  (Please see travel policy to see what is reimburs

FIN-AZ-AP-N644 Detailed List of Expenditures, Revenues, and Encumbrances has been removed from the statewide folder and will be permanently retired.

Users can run the following two reports to pull similar information:

• FIN-AZ-GL-N333 Summarized Revenues and Expenditures by Department, Fund, Appropriation, Unit and Function
• FIN-AZ-AP-N372 Payment Extract Report
   

FIN-AZ-CM-N363 Revenue Analysis was modified to remove the prior year prompt option to avoid confusion and increase the efficiency of the report.

New or updated Sections, if any, of the State of Arizona Accounting Manual (SAAM) listed below have been posted to https://gao.az.gov/publications/saam.

Changes contained in updated SAAM sections can easily be identified using the instructions contained in SAAM 0007.

New or updated SAAM Drafts, if any, have been posted to https://gao.az.gov/publications/saam/saam-draft.

Fiscal Year End brings an increased user demand on infoAdvantage (infoADV), so longer run times around July are expected.  However, users can still obtain data by following these tips:

General Appropriation Act general agency counsel charges pursuant to Laws 2021, 1st Regular Session, Chapter 408, SB1823, Section 132, may be processed.

The Attorney General Office has initiated an ITI document and copied it to an ITA for each agency.  Please locate the appropriate ITA document for your agency’s Attorney General legal services charges and complete the ITA using the appropriate fund sources. Object 6221 is required for Attorney General Legal Services.  These transfers should be completed by September 10, 2021.

The GAO has removed one Statewide Report in infoAdvantage.

REMOVE FIN-AZ-AP-N644 Detailed List of Expenditures, Revenues, and Encumbrances –

This report is not functioning. While GAO works for resolution, users can run the following two reports to pull similar information:

The GAO is hosting a user group meeting on Friday, August 6, 2021 at 1:00 PM through Google Meets.

This meeting will cover:

• BUDDIES and CLIFF InfoADV reports for budget submittals

Please register in the Employee Learning Portal for course ID InfoAdvUG.

Starting on Monday, August 2nd, the Agency P-Card and Travel Card Administrators will be required to add the employee EIN to the Optional 1 Field under the Account Profile section when opening a new P-Card and Travel Card or updating existing accounts online.  The EIN information is critical for the GAO to run queries and reports against HRIS data to verify if employees are still active with the State.

The GAO is hosting a user group meeting on Tuesday, July 27, 2021 at 1:00 PM through Google Meets.

This meeting will cover:

• Statewide report changes (new and modified reports)
• Fiscal Year end tips on running reports
• Understanding HTML and Applet View Options
• Clarification on best browser options
• Understanding prompts vs input controls
• Report Developer Survey

Please register in Tracorp for course ID InfoAdvUG.