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Welcome to the Arizona General Accounting Office (GAO)

The General Accounting Office (GAO) is responsible for establishing Statewide accounting policies and procedures, managing the Arizona Financial Information System (AFIS), administering the Statewide Payroll through the Human Resources Information Solution (HRIS), preparing the Statewide Financial Reports, and providing technical assistance and other management advisory services.

Mission Statement

To provide State and Federal agencies, the general public, and other interested public or private entities with accurate and timely financial services, management information, and technical assistance while ensuring compliance with related statutes and rules; to maintain and improve the Statewide automated financial systems; and to provide for the safeguarding of State assets.

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Web Portal Quick Reference Guide

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FY23 Appropriation Load and Allotment Instructions

FY23 appropriations per Laws 2022, 55th Legislature, 2nd Regular Session, Chapter 313, HB2862 and Chapter 309, HB2858 may be entered in AFIS and submitted to the GAO for processing.
 

If there is an exigent business need to make specific expenditures on or around July 1, 2022, please consider entering a BGA90 document specific to these appropriation(s). In addition, please email [email protected] with the document you would like prioritized. We will make every effort to accommodate the request.

  • Read more about FY23 Appropriation Load and Allotment Instructions

FY22 Appropriation Adjustments

FY22 appropriation adjustments per Laws 2022, 55th Legislature, 2nd Regular Session, Chapter 313, HB2862, may be entered and submitted to the GAO for processing.  All transactions should be completed using Appropriation and Allotment Budget Document(s) (BGA90), entered and submitted through AFIS.


For FY22 Adjustments that modify existing appropriations (BGA90 Action = Modify), the appropriation and allotment level should be entered using the following guidelines:
Appropriation and Allotment Level section

  • Read more about FY22 Appropriation Adjustments

Federal Debt and Offset Communications must be reported to the General Accounting Office

This is a reminder about the State of Arizona Accounting Manual (SAAM) policy 7070 Federal Offset Communications that requires notification of federal debt and offset related communications to the General Accounting Office (GAO) as soon as practicable.  GAO must be notified if an agency receives communication from the Federal government that a debt is owed, there is intent to refer a debt for offset or there has been an offset.

  • Read more about Federal Debt and Offset Communications must be reported to the General Accounting Office

Fiscal Year 2022 Closing Package Information Requirements

Agencies should review the Fiscal Year 2022 Closing Package Requirements memo for instructions on providing this information to the GAO at the Division of Business and Finance. Please be aware of the changes/additions to the closing packages due to the new requirements of GASB 87 - Leases, as discussed in the memo. The Closing Package information is being reported in the State's Annual Comprehensive Financial Report and it is essential that this information be accurate and timely.

  • Read more about Fiscal Year 2022 Closing Package Information Requirements

Fiscal Year 2022 Closing Package Requirements

  • Read more about Fiscal Year 2022 Closing Package Requirements

M Financed Purchases

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SAAM Additions, Updates, and Drafts Effective July 1, 2022

New or updated Sections, if any, of the State of Arizona Accounting Manual (SAAM) listed below have been posted to https://gao.az.gov/publications/saam.

Changes contained in updated SAAM sections can easily be identified using the instructions contained in SAAM 0007.

New or updated SAAM Drafts, if any, have been posted to https://gao.az.gov/publications/saam/saam-draft.

  • Read more about SAAM Additions, Updates, and Drafts Effective July 1, 2022

N.72b Activity Form for Lessor

  • Read more about N.72b Activity Form for Lessor

N.72 Decision Form for Lessor

  • Read more about N.72 Decision Form for Lessor

News & Updates

FY23 Appropriation Load and Allotment Instructions
06-29-2022
FY22 Appropriation Adjustments
06-29-2022
Federal Debt and Offset Communications must be reported to the General Accounting Office
06-28-2022
Fiscal Year 2022 Closing Package Information Requirements
06-28-2022

View all News and Updates

AFIS Month End Close Schedule FY 2022

Month Soft Close** Hard Close
  Date Day Date Day
June
(FY 2021)
07/10/21 Saturday 07/26/21 Monday
13th month
(FY 2021)
07/17/21 Saturday 08/29/21 Sunday

July

08/05/21 Thursday 08/29/21 Sunday
August 09/03/21 Friday 09/30/21 Thursday
September 10/04/21 Monday 10/25/21 Monday
October 11/08/21 Monday 11/23/21 Tuesday
November 12/06/21 Monday 12/21/21 Tuesday
December 01/04/22 Tuesday 01/26/22 Wednesday
January 02/04/22 Friday 02/25/22 Friday
February 03/04/22 Friday 03/24/22 Thursday
March 04/04/22 Monday 04/22/22 Friday
April 05/09/22 Monday 05/24/22 Tuesday
May 06/03/22 Friday 06/23/22 Thursday
June 07/09/22 Saturday    
13th month 07/16/22 Saturday    

 

**Soft close will be completed on the days listed above before transaction processing begins for that business day.

 

*Monthly reports, including monthly extracts (outbound interfaces), will be run in the batch cycle on the days listed above for the previous month.

Quarterly Fixed Asset Mass Depreciation Schedule FY 2022

Quarter Date Day
1st 10/02/21 Saturday
2nd 01/01/22 Saturday
3rd 04/02/22 Saturday
4th 07/02/22 Saturday

 

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