GAO Home

Welcome to the Arizona General Accounting Office (GAO)

The General Accounting Office (GAO) is responsible for establishing Statewide accounting policies and procedures, managing the Arizona Financial Information System (AFIS), administering the Statewide Payroll through the Human Resources Information Solution (HRIS), preparing the Statewide Financial Reports, and providing technical assistance and other management advisory services.

Mission Statement

To provide State and Federal agencies, the general public, and other interested public or private entities with accurate and timely financial services, management information, and technical assistance while ensuring compliance with related statutes and rules; to maintain and improve the Statewide automated financial systems; and to provide for the safeguarding of State assets.

Links
Arizona OPENBOOKS
AZ.Gov
APP
Human Resources Information Solution (HRIS)
Governor's Office of Strategic Planning & Budgeting (OSPB)
Vendor Payment Search
Your Employee Services
Joint Legislative Budget Committee (JLBC)
State of Arizona - Office of the Auditor General
Arizona Attorney General – Collection Referral Process

Web Portal Quick Reference Guide

GAO notification for FY22 Revolving Fund Reconciliations

FY22 Revolving Fund Reconciliations were due to the GAO by August 1, 2022. Please submit as soon as possible.

The AFIS FYE 2022 Closing Instructions FYE memo dated April 5, 2022 reads as below:

A copy of the June 30 bank and revolving fund reconciliations must be submitted to the GAO at [email protected] as required by the State of Arizona Accounting Manual, Topic 20, Section 11, Policy number 36 through 36.4.2, no later than August 1, 2022.

AFIS Month-End Close Schedule for Fiscal Year 2023

The AFIS Month-End Close Schedule for Fiscal Year 2023 is now available on the GAO website.

FY 2023 Crosswalk (back of the bill) Adjustments Procedures

Agency allocations are in JLBC’s FY 2023 Appropriations Report, “FY 2023 Appropriations Report – August 2022 (8/1/22)”, in the ‘Crosswalk of General Appropriation Act to Appropriations Report Totals,’ pages 478-486.     

FY2023 Back of the Bill Items and Adjustments must be processed as follows:

infoAdvantage Statewide report updates

GAO has created one new report, modified two statewide reports and moved another report in preparation for deletion of 41 Statewide reports on October 1, 2022.

FYE 2022 Encumbrance Balance Roll (Sweep) Update

FYE 2022 Encumbrance Balance Roll (Sweep) Job was executed on Saturday, 7/30/2022.  The roll does not discard, cancel, and modify encumbrance documents per se.  It simply liquidates outstanding encumbrance balances in the 13th APD (the thirteen month) of Fiscal Year 2022 and reestab

Update – Generating PDF Forms for CR Documents in AFIS

The View PDF button to generate PDF forms for CR, CRWP, CACR and CRRVA documents is not working since Monday, 7/25/2022.  AFIS Operations is aware of this issue, has been actively working on a solution, and will publish an update as soon as it is available.

In the interim, agencies can follow the following instructions, which were also included in the Entering a Cash Receipt QRG on the GAO website, to generate PDF forms for CR, CRWP, CACR and CRRVA documents.

infoAdvantage Reports Dictionary

SAAM Additions, Updates, and Drafts Effective August 1, 2022

New or updated Sections, if any, of the State of Arizona Accounting Manual (SAAM) listed below have been posted to https://gao.az.gov/publications/saam.

Changes contained in updated SAAM sections can easily be identified using the instructions contained in SAAM 0007.

New or updated SAAM Drafts, if any, have been posted to https://gao.az.gov/publications/saam/saam-draft.