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State of Arizona Accounting Manual

Welcome to the Arizona General Accounting Office (GAO)

The General Accounting Office (GAO) is responsible for establishing statewide accounting policies and procedures, managing the Arizona Financial Information System (AFIS), administering the statewide payroll through the Human Resources Information Solution (HRIS), preparing the statewide financial reports, and providing technical assistance and other management advisory services.

Latest News

FY24 Appropriation Load and Allotment Instructions

Author

GAO Budget Team

Date

05-31-2023

FY24 general appropriations act and capital outlay appropriation loads may be entered in AFIS and submitted to the GAO for processing.

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Purchase Order (PO) Staging for Fiscal Year 2024 in APP Is Canceled

Author

AFIS Operations Team

Date

05-26-2023

PO staging for Fiscal Year 2024 in APP, tentatively scheduled from 6/15/2023 through 6/22/2023, is canceled.

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May 2023 CFO Meeting Agenda

Author

GAO

Date

05-24-2023

The May 2023 CFO Meeting Agenda and Topic of the Month are posted to the GAO Website.

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Mission Statement

To provide state and federal agencies, the general public, and other interested public or private entities with accurate and timely financial services, management information, and technical assistance while ensuring compliance with related statutes and rules; to maintain and improve the statewide automated financial systems; and to provide for the safeguarding of state assets.

System Status

AFIS: Available

infoAdvantage: Available

Quarterly Fixed Asset Mass Depreciation Schedule FY2023

QUARTER	DATE	DAY
1st	10/01/22	Saturday
2nd	12/31/22	Saturday
3rd	04/01/23	Saturday
4th	07/01/23	Saturday

AFIS Month End Close Schedule FY2023

MONTH	SOFT CLOSE		HARD CLOSE
	Date	Day	Date	Day
13th Month FY 2022	07/16/2022	Saturday	08/27/2022	Saturday
July	08/30/2022	Tuesday	08/30/2022	Tuesday
August	09/02/2022	Friday	09/27/2022	Tuesday
September	10/03/2022	Monday	10/26/2022	Wednesday
October	11/02/2022	Wednesday	11/25/2022	Friday
November	12/05/2022	Monday	12/28/2022	Wednesday
December	01/03/2023	Tuesday	01/25/2023	Wednesday
January	02/03/2023	Friday	02/24/2023	Friday
February	03/03/2023	Friday	03/21/2023	Tuesday
March	04/03/2023	Monday	04/24/2023	Monday
April	05/02/2023	Tuesday	05/23/2023	Tuesday
May	06/05/2023	Monday
June	07/08/2023	Saturday
13th Month FY 2023	07/15/2023	Saturday