Agency P-Card and Travel Card Administrators, please add the employee EIN in two places in US Bank’s Access Online system when setting up new card accounts.  The EIN should be added under the Account Profile section, to the Optional 1 field and the AZEIN field (under Account Overview).  Among other things, the EIN information is needed for the GAO when running queries and reports against HRIS data to see if employees are still active with the state. 

We are also recommending that Agency P-Card and Travel Card Administrators T-9, Terminate employees in Access Online, in the Account Administration section, once they have permanently left the agency.  If they are on FMLA or National Guard Duty, their card account may be changed to V-9, Voluntarily Closed status and may be reopened once the employee returns to the agency.

If you need additional information or have questions, please feel free to write to [email protected].