On Monday October 22, 2018, the Arizona Procurement Portal (APP) will move into production and will replace ProcureAZ as the State of Arizona’s official electronic procurement system.

After that time, any new requests for Accounts Payable security roles in APP must be requested through an AFIS User Maintenance (UDOC) document. The two new Accounts Payable roles for processing payments in the APP are as follows:

Accounts Payable Technician (APP_AP_TECH) will have the ability to:

• create or edit invoices within assigned scope.
• create administrative change orders.

Accounts Payable Supervisor (APP_AP_SPVSR) will have the ability to:

• create and approve invoices.
• final approve of invoices.
• create administrative change orders.
• view all orders (new, in progress, and changed) within scope.

New UDOC Requests for the Accounts Payable Supervisor (APP_AP_SPVSR) role must also be accompanied by a completed form GAO-3DT “Signature Authority and Responsibility for Job Roles Involving Disbursements and Transfers”, which has been revised to include this new role.

The prerequisite training courses for either of these roles are as follows. Register for these courses through the TraCorp training system:

• Arizona Procurement Portal Application Basics WBT (ADAPPAB100W)
• APP – Invoicing

For instructions on how to set up a new AFIS User or update a User using the User Maintenance Document (UDOC), refer to Quick Reference Guide – “Create and Update a User with UDOC”

If you have any questions, please contact the GAO Security Team at [email protected]