Deposits for the fiscal year ending June 30, 2017 must be entered into AFIS and the documents must be delivered to the Treasurer’s Office by June 30, 2017 at 2:00 p.m. CR and CR equivalent documents that are in the Treasurer’s Worklist in AFIS but have not been delivered to the Treasurer’s Office will be rejected back to the agency. The agency will need to reprocess the document according to the instructions in the Fiscal Year End Memo.
“For the week of 7/3/2017 – 7/7/2017, the Accounting Period and FY fields on the header will be unmasked to allow for FY17 processing. CR documents for prior year deposits (FY17) must contain FY17 information only, have FY17 and Accounting Period of 13 on the header. The individual accounting lines and records date fields should be left blank. Do not include multiple FY lines on a single CR document. Any document received with current and prior fiscal year money within one document will be rejected and returned to the agency. Please write the FY - FY17 for prior year deposits and FY18 for current year deposits - at the top of the printed CR document prior to bringing it to the Treasurer’s Office. For FY18 deposits, continue to leave the Accounting Period on the header and accounting lines blank for CR type documents.”
In addition, any CR or CR equivalent document that was previously rejected by the Treasurer’s Office that is still on the document catalog will be discarded by end of day June 30, 2017.
For questions regarding this memo or other deposit questions, please contact [email protected].