Fiscal Year 2018 was officially closed. We are still experiencing issues getting the beginning Balance Sheet Account (BSA) balances populated for FY19. We will continue to troubleshoot this issue and send an update once it is complete.

The primary delay of closing the fiscal year was the extra time it took to clear all errors and rejects from the Encumbrances and Pre-encumbrances Balance Roll Forward (Sweep) Job. Significant amount of errors and rejects from this job were the results of departmental inactivation and/or modification to chart of accounts and their rollups that were referenced on original and open encumbrances and pre-encumbrances. Furthermore, inactivation of departmental budget structures that were tied to original and open encumbrances and pre-encumbrances also contributed to errors and rejects.

The GAO is reevaluating FYE encumbrances, pre-encumbrances lapse and roll forward processes to find possible solutions that would prevent the delay in closing future fiscal years. This discussion topic will be included in the up and coming CFO Meeting Agenda. Please contact your AFIS liaison if you have any questions.