Agencies shall process the transfer of monies for FY16 fund sweeps identified in Laws 2015, 52nd Legislature, 1st Regular Session, Chapter 8 (SB1469), Sections 133-135.

• To locate each agencies transfer in the Document Catalog

  Document Identifier

Code = ITAOP
Dept. = your agency 3 character code
ID = SWEEPFY16*

• For example, if your agency is AAA then your ID will be SWEEPFY16AAA. Complete the transfer document(s) for your agency that pulled from the search.  The document could have multiple lines in the Initiator Reference section. As the 2nd Party agency, the 2nd Party Accounting section must tie back to the total vendor lines from the Initiator Reference section.  
• In the 2nd Party Accounting section, the general information, fund accounting and detail accounting tabs will need to be completed by your agency. The reference tab will need to be completed if an encumbrance is required.

  Fund Accounting

Fund = your agency fund as stated in SB1469
Department = your agency 3 character code
Appr Unit = AA99999 for type 1 funds (appropriated).  Agencies will need to use one of their type 3 appropriations for type 3 funds (non-appropriated).
Object = 9101

• All transactions will be completed using an Internal Transaction Agreement – Operating Transfer (ITAOP), entered and submitted electronically through AFIS by November 20, 2015.
• All type 1 funds (appropriated) will require your agency to complete a department budget and encumbrance prior to completion of the ITAOP.
• Only documents in ‘Submitted’ status and ‘Final’ phase are complete. Any other status may require further action to complete the transaction.

For further information or assistances, please contact your AFIS liaison.