FY19 appropriations per Laws 2018, 53rd Legislature, 2nd Regular Session, Chapter 276, SB1520 and Chapter 277, SB1522, may be entered in AFIS and submitted to the GAO for processing.

FY19 appropriations must be processed as follows:

• FY19 general appropriations act, Sections 4 through 98, supplemental loads and capital outlay are to be entered on separate documents.  Appropriation and Allotment Budget Documents (BGA90) entered and submitted through AFIS to the GAO will be reviewed on a first come, first serve basis.  All appropriations received by June 22nd will be reviewed and approved if all required information is available and correct.  Any appropriations received after the deadline or that are incomplete, will be reviewed, but may not be available on the first processing date in AFIS for FY19. 
• All appropriations should be entered as the full amount enacted with any reductions processed separately.
• Appropriations should be entered using the following guidelines 
  Appropriation and Allotment Level section for Type 1;

Start date = 07/01/2018 
End date = 06/30/2020
Budget FY = 2019
Fiscal Year = 2019  
Period = 1

Appropriation and Allotment Level section for Type 2;

Start date = 07/01/2018 
End date = 06/30/2100 – If open ended; otherwise use end date identified in legislation.
Budget FY = 2019
Fiscal Year = 2019  
Period = 1

House Bill Number has been standardized and is required to be entered in the given format with character limits given behind each requirement.  The format is: calendar year (2), legislative session (2), session type (2), chapter (3), bill number (6) and section.  Please note the last three digits will be different for each agency based on their section number of the bill (3).  The following is an example from FY19 appropriations: 18532R276SB1520111.

• The general fund portion of any lump sum appropriation should be entered by quarter in the following order: 30%, 22%, 22%, and 26%.  All other funding sources and line items should be 25% for each of the four quarters. Quarter 5 is to be set up for each appropriation document at 0% to allow transaction processing in the following fiscal year (i.e. administrative adjustments).  
• Only documents in ‘Submitted’ status are complete. Any other status may require further action to complete the load.
• Agencies requesting alternative allotment schedules may submit their detailed change requests as part of the appropriation load process. All allotment change requests will be submitted to the Governor’s Office of Strategic Planning and Budgeting (OSPB). Agencies must note proposed allotment changes by using Event Type: BGE1 and uploading the request letter to the corresponding Appropriation and Allotment Budget Document (BGA90). 

Any remaining FY18 supplemental loads and reductions must be entered and submitted to the GAO no later than Friday, June 15th by 3:30pm and will be processed immediately if all the required information is available and correct.

Additional appropriation load instructions are available in the Appropriation Budget section of the AFIS Budget training materials. 

If you have any questions or need additional information, please contact your AFIS liaison.