GAO Training Courses
Course Code - The code used in TraCorp to identify specific courses. This code will be important for course registration.
CBT - Computer Based Training
ILT - Instructor Led Training
AFIS Trainings
| Course Name | Course Code | Type | Description | Length | Pre-Req's |
| Navigation Basics - AFIS | AFISNB_S or AFISNB |
CBT | This CBT provides basic AFIS navigation training which includes the following topics: basic navigation throughout AFIS, basic inquiry, basic document entry, short cuts, generic processing buttons, screen explanations, Help and reporting. | 30 min. | None |
| Chart of Accounts | AFISCOA_S | CBT | This CBT walks through the Chart of Accounts. Topics to include: what each segment represents, how segments relate to Budgetary Control, Account templates, function inference processes, establishing a new departmental COA elements, discuss central vs. departmental COA elements, procedure for requesting additions/changes to central COA elements, triggering interfaces of COA elements to other systems. | 45 min. | AFISNB_S Navigation Basics |
| Budgetary Control | AFISBC_S | CBT | This CBT focuses on: establishing and monitoring approved budget for statutory and dept. budgets, Chart of Accounts elements and how they relate to budgeting and the difference of appropriation vs. departmental budgets. | 1.5 hours | AFISNB_S Navigation Basics |
| Navigation Beyond the Basics | AFISBB_S | CBT | Streamline AFIS system utilizing: Favorites, templates, Personalize feature, complex inquiries, attachments and document comments, future document triggers, walk through creating an encumbrance and creating a payment. | 1 hour | AFISNB_S Navigation Basics |
| Document Approval | AFISDOC_S | CBT | This CBT is for anyone who approves documents and covers: document approval workflow overview, identified process flows, handling rejections, adding comments for rejections, example to include a Cash Receipt and Travel expense. | 1 hour | AFISNB_S Navigation Basics |
| Intro to Asset Management | AFISAM_S | CBT | This CBT explores the management of assets using all applicable systems and will cover: Capitalized vs. Stewardship items, asset management within Fixed Assets and the use of shells. | 1 hr 15 min. | AFISNB_S Navigation Basics |
| Internal Transfers | AFISIT_S | CBT | This CBT will explore the State process for transactions between State Departments (Inter-Agency) and within a State Department (Intra-Agency). | 45 min. | AFISNB_S Navigation Basics |
| Entering a Receivable and Cash Receipt | AFISCR_S | CBT | This CBT walks though the creation and completion of a: Receivables document (RE) and a Cash Receipt document (CR). | 1.5 hours | AFISNB_S Navigation Basics |
| 1099 Processing | AFIS1099_S | CBT | This training module for 1099 Processing is designed to give a high level overview of the full 1099 process and then examine the adjustment and review process at the department level. | 30 min. | AFISNB_S Navigation Basics |
| Accounts Payable | AFISAP | ILT | Accounts payable encompasses business processes related to payments, encumbrance corrections, intercepts, retainage, discounts, and payment holds. An overview of the 3-way match process will also be included. | 4 hours | AFISNB_S Navigation Basics |
| APP Invoice Payment | APP_Invoice_Payment | CBT | This course provides you with an overview of the Procure to Pay module Invoicing and Payment. Explanation of the Invoice process in the Arizona Procurement Portal (APP) and the key changes associated with this process due to the S2P program. | 45 min | ADAPPAB100W Arizona Procurement Portal Application Basics |
| AR - Billing & Collections | AFISAR | ILT | Accounts Receivable supports the billing, tracking, and collection of money owed. It fully integrates with accounts payable and cost accounting functionality. End-users will learn how to complete processes for the generation and management of receivables, statements, invoices, and finance charges. They will also be able to process cash receipts and complete collection activities. | 6 hours | AFISNB_S Navigation Basics |
| AR - Cash Receipts | AFISCR | ILT | Accounts Receivable supports the billing, tracking, and collection of money owed. It fully integrates with accounts payable and cost accounting functionality. The course presents the end-user with the processes to complete and manage cash receipts. They will also be able to process cash receipt and returned-items (NSF) activities. | 6 hours | AFISNB_S Navigation Basics |
| Asset Management | AFISAM | ILT | The tracking of an asset begins with the acquisition of the asset, includes maintenance transactions to record asset changes (such as improvements, modifications and transfers), depreciation updates, and ends with asset disposal. The end-user gain experience on managing assets throughout this lifecycle. | 11 hours | AFISNB_S Navigation Basics |
| Budgetary Control | AFISBC | ILT | The end-user will learn how budget types, chart of account elements, and budget components work together to create and manage budget controls. They will gain hands-on experience in creating and maintaining budget lines; transferring budget or revenue authorities; and use budget inquiries, summaries, and journals. | 4 hours | AFISNB_S Navigation Basics |
| Cost Allocation | AFISCL | ILT | Cost Allocation allows a flexible, end-user-defined allocation of indirect costs or revenues. The Cost Allocation method is driven by the concept of allocating costs and revenues from end-user-defined pool accounting distributions to end-user-defined base accounting distributions. | 8 hours | AFISNB_S Navigation Basics |
| Cost Accounting | AFISCA | ILT | AFIS supports the creation and financial management of projects and grants as part of the cost accounting process. Projects are internally and externally funded. Grants are generally externally funded, but may have a State-matching component. Both projects and grants can have timeline ranges from a few months to several years. This course is an introduction to the processes used to create and maintain cost accounting data for projects and grants, and how to research information related to both. End-users will understand the projects and grants cost structure set-up process and gain hands-on experience in completing relevant tasks. | 8 hours | AFISNB_S Navigation Basics |
| General Accounting | AFISGL | ILT | The course presents key aspects of General Accounting including journal vouchers, accounting controls, account based spending, and internal transactions. Through hands-on practice exercises, end-users will be able to complete transactions and analyze the financial impacts. | 4 hours | AFISNB_S Navigation Basics |
| Grants Lifecycle Management | GRANTS | CBT | AFIS Grant Lifecycle Management (GLM) functionality supports the tracking and management of a grant’s application, award, amendment and close out. It is inherently integrated with AFIS Cost Accounting functionality. There are AFIS GLM features for the entering and managing of a grant opportunity’s application, award, amendment and close out. | 30 min | AFISNB_S Navigation Basics |
| infoAdvantage Report Developers | AFISRD | ILT | The infoAdvantage Report Developer class is a two-day course designed as a pre-requisite training for users who will have Report Developer access in infoAdvantage. This course focuses on advanced skills required to modify or create reports using infoAdvantage. The primary focus of this course is demonstrating techniques for creating filters, variables and merges. | 2 days | Interactive Reporting - InfoAdvantage CBT |
| Investment Accounting | AFISIA_S | CBT | The course provides guidance for the end-user in creating Investment Request and Investment Withdrawal Request documents in AFIS. Instruction includes hands-on activities covering the creation, validation, approval, and viewing steps to establish request documents. | 1 hour | AFISNB_S Navigation Basics |
| Vendor and Customer Creation & Maintenance | AFISVC | ILT | This course examines how new AFIS users create and maintain Vendor/Customer records and use the various tables to store these records in project name. Lessons explain how Vendor and Customer records are used by other financial functions throughout project name. Through a variety of hands-on experiences, you will develop a firm understanding of the integrated process used to manage this data. | 2 hours | AFISNB_S Navigation Basics |
Accounting Foundation Trainings
| Course Name | Course Code | Type | Description | Length | Pre-Req's |
| State Governmental Accounting Concepts | GG_Acct_Concepts | CBT | This is an introduction to basic governmental accounting principles applicable to state and local governments (SLGs). It is designed for those with a private sector background in accounting, but new to governmental accounting as practiced by SLGs in general and the State of Arizona Government in particular. | 45 mins | None |
TRIRIGA Trainings
| Course Name |
Course Code |
Type |
Description |
Length |
Pre-Req's |
| Navigation Basics - TRIRIGA | TRINB_S or TRINB |
CBT | This CBT provides basic TRIRIGA navigation training which includes the following topics: basic navigation throughout TRIRIGA, Portal Layout, Quick Links, Landing Pages, basic inquiry, basic record creation, printing, generic processing buttons and Help. | 30 min. | NONE |
| Facilities Management - General Facilities Management | TRIRIGAFM_S | CBT | This course covers the use of IBM TRIRIGA, a web-based Facilities Management application that supports facility operations and maintenance. Users will learn how to: complete processes for the generation and management of work tasks, and complete processes for building systems and equipment. | 60 min. | Navigation Basics - Tririga |
| Facilities Management - Space Management | TRIRIGASM_S | CBT | This course covers the use of IBM TRIRIGA, a web-based Facilities Management application that supports facility operations for occupancy and space management. You will learn how to create and allocate spaces for the purpose of planning, and monitoring the use of space and facilitating the allocation of costs. | 45 min. | Navigation Basics - Tririga |
| Facilities Management - Real Estate Contracts | TRIRE | CBT |
This training covers the use of IBM TRIRIGA, a web-based Facilities Management application that supports: Facility operations and maintenance, project management, space reservation, site planning, and contract management. |
45 min. | Navigation Basics - Tririga |
| Facilities Managmemt - Service Technicians | TRIRIGATECH_S | CBT | This training covers the use of IBM TRIRIGA, a web-based Facilities Management application that supports facility operations and maintenance, project management, space reservation, site planning, and contract management. You will learn to complete processes for the generation and management of work tasks, building systems and equipment, reports and forecasts of occupancy, condition assessments, capital improvements, and contracts. | 45 min. | Navigation Basics - Tririga |