FY23 appropriations per Laws 2022, 55th Legislature, 2nd Regular Session, Chapter 313, HB2862 and Chapter 309, HB2858 may be entered in AFIS and submitted to the GAO for processing.
 

If there is an exigent business need to make specific expenditures on or around July 1, 2022, please consider entering a BGA90 document specific to these appropriation(s). In addition, please email [email protected] with the document you would like prioritized. We will make every effort to accommodate the request.

FY23 appropriations must be processed as follows:

• FY23 general appropriations act, Sections 3 through 97, supplemental loads and capital outlay are to be entered on separate documents.  Appropriation and Allotment Budget Documents (BGA90) entered and submitted through AFIS to the GAO will be reviewed on a first come, first serve basis.  Keep in mind that any BGA90 document with Alternative Allotment Requests will route to OSPB for review/approval before GAO receives the BGA90 to begin its review process (see the last bullet in this section).
• Any appropriations received that are incomplete, will be reviewed, but may not be available on the first processing date in AFIS for FY23. 
• It is recommended that the Header section of the BGA90 is left blank.  Dates entered in the Header section will override dates in other sections of the BGA90 document when the validate button is clicked.
• All appropriations should be entered as the full amount enacted with any reductions processed separately.
• Appropriations should be entered using the following guidelines related to FY23 appropriations.

Appropriation and Allotment Level section for Type 1;

Start date = 07/01/2022 
End date = 06/30/2024
Budget FY = 2023
Fiscal Year = 2023
Period = 1

Appropriation and Allotment Level section for Type 2, 2C;

Start date = 07/01/2022 
End date = 06/30/2100
Budget FY = 2023
Fiscal Year = 2023 
Period = 1

Appropriation and Allotment Level section for Type 2A, 2CA;

Start date = 07/01/2022
End date = End date from law plus one additional year to allow for the administrative adjustment period
Budget FY = 2023
Fiscal Year = 2023 
Period = 1

Appropriation and Allotment Level section for Type 2B;

Start date = 07/01/2022 
End date = End date from law
Budget FY = 2023
Fiscal Year = 2023 
Period = 1

House Bill Number has been standardized and is required to be entered in the given format with character limits given behind each requirement.  The format is: laws year (2), legislative session (2), session type (2), chapter (3), bill number (6) and section.  Please note the last three digits will be different for each agency based on their section number of the bill (3).  The following is an example from FY23 appropriations: 22552R313HB2862001.

• The general fund portion of any lump sum appropriation should be entered by quarter in the following order: 30%, 22%, 22%, and 26%.  All other funding sources and line items should be 25% for each of the four quarters. Quarter 5 is to be set up for each appropriation document at 0% to allow transaction processing in the following fiscal year (i.e. administrative adjustments).  
• Only documents in ‘Submitted’ status are complete. Any other status may require further action to complete the load.
• Agencies requesting alternative allotment schedules may submit their detailed change requests as part of the appropriation load process. All allotment change requests will be submitted to the Governor’s Office of Strategic Planning and Budgeting (OSPB). Agencies must note proposed allotment changes by using Event Type: BGE1 and uploading the request letter to the corresponding Appropriation and Allotment Budget Document (BGA90). 

Any remaining FY22 supplemental loads and reductions must be entered and submitted to the GAO and will be reviewed on a first come, first serve basis.

Additional appropriation load instructions are available in the Appropriation Budget section of the AFIS Budget training materials. 

If you have any questions or need additional information, please contact your AFIS liaison.