The Arizona State Treasurer’s Office will be implementing a new process for agencies submitting AFIS deposits beginning December 1, 2022. Agencies will no longer be required to submit the AFIS CR PDF header document or backup information for agency deposit requests.

The details of the new deposit process are in the below section – New Procedures. Please verify AFIS total matches bank total before submitting to our office for final approval to avoid delay in processing. If you have any questions regarding this new process, please contact the Treasurer’s Office Agency Deposits Team at [email protected].

NEW PROCEDURES:

ONE AFIS CR* TO ONE BANK TRANSACTION:

• For one AFIS CR to one bank transaction, the agency can email the required information in the body of the email. Required information are: Agency, AFIS Document ID, AFIS and Bank Deposit Amount, Approximate Bank Deposit Date.

Here is an example:

MULTIPLE AFIS CR* TO MULTIPLE BANK TRANSACTIONS:

• For multiple AFIS CR’s to multiple bank transactions, one AFIS CR to multiple bank transactions, or multiple AFIS CR’s to one bank transaction, the agency is required to complete and submit ASTO Deposit Form spreadsheet.
• The ASTO Deposit Form spreadsheet can be found at on our website (https://www.aztreasury.gov/forms(link is external)) under the Agency Deposits section. Excel lines can be adjusted (deleted or added) on the spreadsheet, as needed.
• Verify the AFIS CR total and bank transaction total are equal and email the spreadsheet to [email protected].

Here are some examples:

Multiple AFIS CR’s to Multiple Bank Transactions:

One AFIS CR to Multiple Bank Transactions:

Multiple AFIS CR to One Bank Transaction: