SAAM Additions, Updates, and Drafts Effective June 10, 2019

New or updated Sections, if any, of the State of Arizona Accounting Manual (SAAM) listed below have been posted to /publications/saam.

Changes contained in updated SAAM sections can easily be identified using the instructions contained in SAAM 0007.

New or updated SAAM Drafts, if any, have been posted to /publications/saam/saam-draft.

Drafts are posted for comment and do not reflect policy statements that are in effect. Agencies are requested to review any Drafts within sixty (60) days of initial posting and send their comments to [email protected].

Updated SAAM Sections(s)


General Information

The Use of Electronic Affirmation for Limited Statewide Accounting Processes

Information added on handling of electronically signed documents originating outside the State of Arizona Government.


Current Assets


Changes a reference to ProcureAZ to APP.


Expenditures, Expenses and Disbursements

Payments for Services and Form 1099-MISC Reporting

Eliminates use of Box 8 to effect entries into Box 14 of the 1099-MISC.


Expenditures, Expenses and Disbursements

Forms W-9


Discusses the consolidation of Form GAO-W9 and the ACH Authorization Form as well as the nightly TIN-matching program.


Expenditures, Expenses and Disbursements

Manual Disbursements in AFIS

Updates terminology to that currently used in AFIS.


Expenditures, Expenses and Disbursements

Lost Warrants and Forged or Improperly Altered Warrants

Stipulates that entries made to the Form GAO-6 must not be altered once made.




Features additional terms.

Comments, corrections, complaints and compliments should be emailed to [email protected].  Please include the number of the SAAM section and relevant paragraph(s) (SAAM NNNN-nn.nn.nn) in the subject line. 


Greg Vokoun