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AFIS Training Resources

AFIS stands for Arizona Financial Information System. AFIS is a business management software that allows Arizona to use a combination of integrated applications to manage its business functions. AFIS uses an approach to financial management that lets users control financial resources, while being responsive to the challenges of modern public finance. AFIS incorporates a variety of business areas (such as Budgeting, General and Cost Accounting, Asset Management, Accounts Payable, and Accounts Receivable). This results in a single, integrated system that addresses the key financial management processes needed to conduct state business. 

On this page you will find the following resources to assist with each functional area of the Arizona Financial Information System (AFIS), including HRIS and TRIRIGA:

  • Functional Area Resources
  • AFIS Quick Reference Guides
  • Additional Resources
  • AFIS Training Manuals
  • HRIS Quick Reference Guides
  • TRIRIGA Resources

Functional Area Pages & Resources

Listed below is each functional area within AFIS. Click on the functional area to be directed to a new page containing all resources pertaining to that functional area (manuals, participant training guides, and QRG's).

Accounts Payable

Visit Webpage

Accounts Receivable

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Asset Management

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Budgetary Control

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Cost Accounting

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Cost Allocation

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General Accounting

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Grant Lifecycle Management

Visit Webpage

Investment Accounting/Cash Management

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Financial Reporting

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Vendor and Customer Creation and Maintenance

Visit Webpage 

AFIS Training Resources

AFIS training manuals provide additional processes beyond training to assist as users advance in their role.

Note: These manuals are not the resource for the virtual training courses, users will receive the participant guide for the training course after they register for the course in the Employee Learning Portal.

Functional Area Course Name Course Code Last Updated
Accounts Payable Accounts Payable Training Guide

AFISACCTP_S

 02-01-2022
Accounts Receivable AR - Billing and Collections Training Guide

AFISBILCOL1_S, AFISBILCOL2_S

 12-01-2022
Accounts Receivable AR - Cash Receipts Training Guide

AFISCR_S

 02-01-2022
Asset Management Asset Management Training Guide

AFISAM_S

 05-21-2022
Budgetary Control Budgetary Control Training Guide

AFISBUDC_S, AFISBUDC1_S, AFISBUDC2_S, AFISBUDC3_S, AFISBUDC4_S

 11-01-2021
Cost Accounting Cost Accounting Training Guide

AFISCA_Acknowledgment, AFISCA_S, AFISCA1_S, AFISCA2_S, AFISCA3_S

 09-19-2019
Cost Allocation Cost Allocation Training Guide

AFISCSTALL_S

 09-19-2019
Financial Reporting Report Developer Training Guide

AFISRD_Acknowledgement, AFISRD

 09-20-2020
General Accounting General Accounting Training Guide

AFISGA_S

 10-01-2021
Investment Accounting Investment Accounting Training Guide AFISIA_S 09-01-2019
Vendor Customer Vendor Customer Training Guide

AFISVCUST_S

 09-21-2021
Quick reference guides (QRGs) provide assistance with individual processes in AFIS.

Functional Area: Document Name Tutorial Last Updated
1099 Reporting Review and Update Form 1099 10-01-2021
Accounts Payable Entering a Wire Document - MDWT1 Video 10-01-2021
Accounts Payable Stop, Cancel or Reschedule a Warrant Video 10-01-2021
Accounts Payable Create a Non Balance Sheet Account Payment Video 10-01-2021
Accounts Payable Create an Encumbrance Video 10-01-2021
Accounts Payable Proper Accounting for State Monies Deposited into Escrow Accounts Video 10-01-2021
Accounts Receivable Collection Referral and Write-Off Processing Video 10-01-2021
Accounts Receivable Create a Receivable Video 10-01-2021
Accounts Receivable Entering a Cash Receipt - Vendor Refund Video 10-01-2021
Accounts Receivable Processing Receivable Adjustment - CLADJ Document Video 10-01-2021
Accounts Receivable Entering a Cash Receipt Video 10-01-2021
Accounts Receivable Favorable & Unfavorable Deposit Adjustments Video 05-18-2022
Accounts Receivable Handling an NSF Video 06-06-2022
Accounts Receivable Non-Web Portal Credit Card Revenue & Fee Processing Video 06-06-2022
Asset Management Acquiring a New Fixed Asset Video 10-01-2021
Asset Management Assets Purchased with Federal Dollars 10-01-2021
Asset Management Disposing of a Fixed Asset 11-03-2022
Budgetary Control Allotment Adjustment Requests 09-01-2018
Financial Reporting infoAdvantage Replacement Reports 09-16-2022
Financial Reporting Introduction to infoAdvantage 03-22-2022
Financial Reporting Report Developer - Formatting for Export 01-22-2022
Financial Reporting Scheduling Reports in infoAdvantage 10-01-2021
General Accounting Processing Fingerprint Payment Transfers Video 10-01-2021
General Accounting Monthly Process for Collecting and Paying Use Tax 03-22-2022
General Accounting Process an Internal Exchange - Automated Transfer Doc (IETAT) Video 10-01-2021
General Accounting Process an Internal Exchange Document (ITI/ITA) 10-01-2021
General Accounting Process an Internal Transaction Initiator for ADOA (ITIAD) Video 10-01-2021
General Accounting Processing Internal Transfers Video 10-01-2021
Grant Lifecycle Management Creating a CAM - Adding a Program Period 10-01-2021
Grant Lifecycle Management Creating a CAM - Modifying a Program Period (PPC) 10-01-2021
Grant Lifecycle Management Processing a Grant Close - Out Document (GTCO) 10-01-2021
Grant Lifecycle Management Processing a Grant Close - Out Revision Document (GTCOR) 10-01-2021
Inventory Management APP - AFIS Procurement Process Video 10-01-2021
Inventory Management Creating a Stock Request Video 10-01-2021
Inventory Management Creating a Stock Return Video 10-01-2021
Inventory Management Manual Purchase Orders Video 10-01-2021
Inventory Management Standard Stock Request Video 10-01-2021
Inventory Management Using Research to Track Inventory Receipts Video 10-01-2021
Monthly Financial Review Monthly Financial Review - Fixed Asset Management 12-09-2022
Monthly Financial Review Monthly Financial Review - General Ledger and Budget 11-03-2022
Monthly Financial Review Monthly Financial Review - Grants 02-15-2022
Monthly Financial Review Monthly Financial Review - Payroll 02-01-2022
Vendor Customer Create a Customer Video 10-01-2021
Vendor Customer Find Vendor Payments Online Video 10-01-2021
Vendor Customer Create a Vendor Video 10-01-2021
Vendor Customer Modify a Vendor Video 10-01-2021
Additional training provided by the General Accounting Office not directly related to the AFIS system. These are virtual training courses in the Employee Learning Portal.

Functional Area Course Name Course Code Last Updated
Cost Accounting

Federal Grants Refresher Training

AFISFDGRNT_S

 08-21-2022
Internal Controls

Internal Controls Training

INTCONTR_S

 02-21-2022
HRIS QRGs for AFIS processes.

Functional Area Document Name Last Updated
HRIS Agency HRIS Payroll Reports 10-01-2021
HRIS Chart of Account Elements for HRIS Integration 10-01-2021
HRIS HRIS Payroll Transaction Corrections 10-01-2021
Additional resources for AFIS understanding and functionality.

Functional Area Document Name Last Updated
AFIS Acronyms 04-01-2021
AFIS Getting Started with AFIS 10-01-2016
AFIS Legacy to New AFIS Crosswalk 04-01-2021
AFIS Locating a Document 10-01-2021
AFIS Terminology 04-01-2021
AFIS Vendor Crosswalk 04-01-2021
Asset Management FA Commodity Codes 04-01-2021
General Accounting Transfers Workshop: Transfer Type Matrix 04-01-2021
Inventory Management Inventory Management Managers 04-01-2020
Inventory Management Inventory Management Users 04-01-2020
Security and Workflow AFIS System Login and Trouble Shooting 10-01-2021
Security and Workflow Create and Update a User with UDOC 10-01-2021
Security and Workflow User Roles and Permissions 10-01-2021
Security and Workflow Workflow 101 10-01-2021
Travel Cards Employee Travel Card (ETC) Review 12-19-2022

Contact Information

If there are further questions, contact GAO Training.