AFIS Training Resources

AFIS stands for Arizona Financial Information System. AFIS Is business management software that allows Arizona to use a combination of integrated applications to manage its business functions. AFIS uses an approach to financial management that lets users control financial resources, while being responsive to the challenges of modern public finance. AFIS incorporates a variety of business areas (such as Budgeting, General and Cost Accounting, Asset Management, Accounts Payable, and Accounts Receivable). This results in a single, integrated system that addresses the key financial management processes needed to conduct State business. 

On this page you will find the following resources to assist with each functional area of the Arizona Financial Information System (AFIS), including HRIS and TRIRIGA:

Functional Area Resources

AFIS Training Manuals

AFIS Quick Reference Guides

HRIS Quick Reference Guides

TRIRIGA Resources

Additional Resources

 

Functional Area Pages & Resources

Listed below you will find each functional area within AFIS. By clicking on each of the functional area links below, you will be directed to a new page containing all resources pertaining to that functional area (manual, participant training guide, and QRG's). 

 

Accounts Payable

Accounts Receivable

Asset Management

Budgetary Control

Cost Accounting

Cost Allocation

General Accounting

Grants Lifecycle Management

Investment Accounting/Cash Management

Financial Reporting

Vendor and Customer Creation and Maintenance

 

AFIS Resource Manuals

AFIS resource manuals to provide additional processes beyond training to assist as you advance in your role. 

Note: These manuals are not the resource for the Virtual Training Courses, you will receive the Participant Guide for the training course after you register for the course in the Employee Learning Portal.

Functional Area Course Name Course Code Course Type Last Updated
Accounts Payable Accounts Payable Training Guide AFISACCTP_S Virtual Training 02-2022
Accounts Receivable AR - Billing and Collections Training Guide AFISBILCOL_S Virtual Training 12-2022
Accounts Receivable AR - Cash Receipts Training Guide AFISCR_S Virtual Training 02-2022
Asset Management Asset Management Training Guide AFISAM_S CBT 05-2021
Budgetary Control Budgetary Control Training Guide AFISBUDC_S, AFISBC_S & AFISBC2_S Virtual Training 11-2021
Cost Accounting Cost Accounting Training Guide AFISCA Virtual Training 09-2019
Cost Allocation Cost Allocation Training Guide AFISCL Virtual Training 09-2019
Financial Reporting Report Developer Training Guide AFISRD Virtual Training 09-2020
General Accounting General Accounting Training Guide AFISGL Virtual Training 10-2021
Investment Accounting Investment Accounting Training guide 10-2016
Vendor Customer Vendor Customer Training Guide AFISVC CBT 09-2021

Additional Training

Additional training provided by the General Accounting Office not directly related to the AFIS system. These are Virtual Training Courses in the Employee Learning Portal.

Functional Area Course Name Course Code Course Type Last Updated
Cost Accounting Federal Grants Refresher Training AFISFDGRANT_S Virtual Training 08-2021
Internal Controls Internal Controls Training INTCONTR_S Virtual Training 08-2021

Quick Reference Guides (QRG)

Quick Reference Guides (QRG) provide assistance with individual processes in AFIS. For video resources, please visit the functional area pages provided earlier on this page.

Functional Area Document Name Tutorial Last Updated
1099 Reporting Review and Update Form 1099 10-2021
Accounts Payable Entering a Wire Document - MDWT1 Video 10-2021
Accounts Payable Stop, Cancel or Reschedule a Warrant Video 10-2021
Accounts Payable Create a Non Balance Sheet Account Payment Video 10-2021
Accounts Payable Create an Encumbrance Video 10-2021
Accounts Payable Proper Accounting for State Monies Deposited into Escrow Accounts Video 10-2021
Accounts Receivable Collection Referral and Write-Off Processing Video 10-2021
Accounts Receivable Create a Receivable Video 10-2021
Accounts Receivable Entering a Cash Receipt - Vendor Refund Video 10-2021
Accounts Receivable Processing Receivable Adjustment - CLADJ Document Video 10-2021
Accounts Receivable Entering a Cash Receipt Video 10-2021
Accounts Receivable Favorable & Unfavorable Deposit Adjustments Video 05-2022
Accounts Receivable Handling an NSF Video 06-2022
Accounts Receivable Non-Web Portal Credit Card Revenue & Fee Processing Video 06-2022
Asset Management Acquiring a New Fixed Asset Video 10-2021
Asset Management Assets Purchased with Federal Dollars 10-2021
Asset Management Disposing of a Fixed Asset 11-2022
Budgetary Control Allotment Adjustment Requests 09-2018
Financial Reporting infoAdvantage Replacement Reports 09-2022
Financial Reporting Introduction to infoAdvantage 03-2022
Financial Reporting Report Developer - Formatting for Export 01-2022
Financial Reporting Scheduling Reports in infoAdvantage 10-2021
General Accounting Processing Fingerprint Payment Transfers Video 10-2021
General Accounting Monthly Process for Collecting and Paying Use Tax 03-2022
General Accounting Process an Internal Exchange - Automated Transfer Doc (IETAT) Video 10-2021
General Accounting Process an Internal Exchange Document (ITI/ITA) 10-2021
General Accounting Process an Internal Transaction Initiator for ADOA (ITIAD) Video 10-2021
General Accounting Processing Internal Transfers Video 10-2021
Grant Lifecycle Management Creating a CAM - Adding a Program Period 10-2021
Grant Lifecycle Management Creating a CAM - Modifying a Program Period (PPC) 10-2021
Grant Lifecycle Management Processing a Grant Close - Out Document (GTCO) 10-2021
Grant Lifecycle Management Processing a Grant Close - Out Revision Document (GTCOR) 10-2021
Inventory Management APP - AFIS Procurement Process Video 10-2021
Inventory Management Creating a Stock Request Video 10-2021
Inventory Management Creating a Stock Return Video 10-2021
Inventory Management Manual Purchase Orders Video 10-2021
Inventory Management Standard Stock Request Video 10-2021
Inventory Management Using Research to Track Inventory Receipts Video 10-2021
Monthly Financial Review Monthly Financial Review - Fixed Asset Management 12-2022
Monthly Financial Review Monthly Financial Review - General Ledger and Budget 11-2022
Monthly Financial Review Monthly Financial Review - Grants 02-2022
Monthly Financial Review Monthly Financial Review - Payroll 02-2022
Vendor Customer Create a Customer Video 10-2021
Vendor Customer Find Vendor Payments Online Video 10-2021
Vendor Customer Create a Vendor Video 10-2021
Vendor Customer Modify a Vendor Video 10-2021

HRIS Resources

HRIS QRGs for AFIS processes.

Functional Area Document Name Last Updated
HRIS Agency HRIS Payroll Reports 10-2021
HRIS Chart of Account Elements for HRIS Integration 10-2021
HRIS HRIS Payroll Transaction Corrections 10-2021

TRIRIGA Resources

TRIRIGA resources including manuals and QRGs.

Additional Resources

Additional resources for AFIS understanding and functionality.

Functional Area Document Name Last Updated
AFIS Getting Started with AFIS 10-2016
AFIS Locating a Document 10-2021
AFIS Legacy to New AFIS Crosswalk 04-2021
AFIS Acronyms 04-2021
AFIS Terminology 04-2021
AFIS Vendor Crosswalk 04-2021
Asset Management FA Commodity Codes 04-2021
General Accounting Transfers Workshop: Transfer Type Matrix 04-2021
Inventory Management Inventory Management Managers 04-2020
Inventory Management Inventory Management Users 04-2020
Security and Workflow AFIS System Login and Trouble Shooting 10-2021
Security and Workflow User Roles and Permissions 10-2021
Security and Workflow Workflow 101 10-2021
Security and Workflow Create and Update a User with UDOC 10-2021
Travel Employee Travel Card (ETC) Review 12-2022