AFIS Training Resources

04-22-2021

AFIS stands for Arizona Financial Information System. AFIS Is business management software that allows Arizona to use a combination of integrated applications to manage its business functions. AFIS uses an approach to financial management that lets users control financial resources, while being responsive to the challenges of modern public finance. AFIS incorporates a variety of business areas (such as Budgeting, General and Cost Accounting, Asset Management, Accounts Payable, and Accounts Receivable). This results in a single, integrated system that addresses the key financial management processes needed to conduct State business. 

On this page you will find the following resources to assist with each functional area of the Arizona Financial Information System (AFIS), including HRIS and TRIRIGA:

Functional Area Resources

AFIS Training Manuals

AFIS Quick Reference Guides

HRIS Quick Reference Guides

TRIRIGA Resources

Additional Resources

 

Functional Area Pages & Resources

Listed below you will find each functional area within AFIS. By clicking on each of the functional area links below, you will be directed to a new page containing all resources pertaining to that functional area (manual, participant training guide, and QRG's). 

 

Accounts Payable

Accounts Receivable

Asset Management

Budgetary Control

Cost Accounting

Cost Allocation

General Accounting

Grants Lifecycle Management

Inventory Management (Coming Soon)

Investment Accounting/Cash Management

Financial Reporting

Vendor and Customer Creation and Maintenance

 

AFIS Resource Manuals

AFIS resource manuals to provide additional processes beyond training to assist as you advance in your role. 

Note: These manuals are not the resource for the Virtual Training Courses, you will receive the Participant Guide for the training course after you register for the course in TraCorp.

Functional Area Course Name Course Code Course Type Last Updated
Accounts Payable Accounts Payable Training Guide AFISAP Virtual Training 09-2019
Accounts Receivable AR - Billing and Collections Training Guide AFISAR Virtual Training 09-2019
Accounts Receivable AR - Cash Receipts Training Guide AFISCR Virtual Training 09-2019
Asset Management Asset Management Training Guide AFISAM CBT 05-2021
Budgetary Control Budgetary Control Training Guide AFISBC Virtual Training 01-2021
Cost Accounting Cost Accounting Training Guide AFISCA Virtual Training 09-2019
Cost Allocation Cost Allocation Training Guide AFISCL Virtual Training 09-2019
Financial Reporting Report Developer Training Guide AFISRD Virtual Training 09-2020
General Accounting General Accounting Training Guide AFISGL Virtual Training 09-2019
Vendor Customer Vendor Customer Training Guide AFISVC CBT 09-2019

Quick Reference Guides (QRG)

Quick Reference Guides (QRG) provide assistance with individual processes in AFIS. For video resources, please visit the functional area pages provided earlier on this page.

Functional Area Document Name Tutorial Last Updated
1099 Reporting Review and Update Form 1099 09-2019
Accounts Payable Stop, Cancel or Reschedule a Warrant Video 09-2019
Accounts Payable Create a Non Balance Sheet Account Payment Video 09-2019
Accounts Payable Create an Encumbrance Video 09-2019
Accounts Payable Proper Accounting for State Monies Deposited into Escrow Accounts Video 03-2020
Accounts Receivable Collection Referral and Write-Off Processing Video 09-2019
Accounts Receivable Create a Receivable Video 09-2019
Accounts Receivable Entering a Cash Receipt - Vendor Refund Video 09-2019
Accounts Receivable Processing Receivable Adjustment - CLADJ Document Video 03-2020
Accounts Receivable Entering a Cash Receipt Video 09-2019
Accounts Receivable Favorable & Unfavorable Deposit Adjustments Video 09-2019
Accounts Receivable Handling an NSF Video 09-2019
Accounts Receivable Non-Web Portal Credit Card Revenue & Fee Processing Video 09-2019
Asset Management Acquiring a New Fixed Asset Video 03-2020
Asset Management Assets Purchased with Federal Dollars 04-2021
Asset Management Disposing of a Fixed Asset: Lost, Stolen, or Destroyed 04-2021
Asset Management Process an FD Document with Negative Depreciation 04-2021
Budgetary Control Allotment Adjustment Requests 09-2018
Financial Reporting Run an Interactive InfoAdvantage Report 09-2019
Financial Reporting Scheduling Reports in infoAdvantage 08-2020
General Accounting Entering a Wire Document - MDWT1 Video 06-2020
General Accounting Processing Fingerprint Payment Transfers Video 10-2019
General Accounting Monthly Process for Collecting and Paying Use Tax 06-2020
General Accounting Process an Internal Exchange - Automated Transfer Document (IETAT) Video 03-2020
General Accounting Process an Internal Exchange Document (ITI/ITA) 10-2019
General Accounting Process an Internal Transaction Initiator for Arizona Department of Administration (ITIAD) Video 02-2018
General Accounting Processing Internal Transfers Video 09-2019
Grant Lifecycle Management CREATING A CAM: MODIFYING A PROGRAM PERIOD (PPC) 07-2020
Grant Lifecycle Management Processing a Grant Close - Out Document (GTCO) 03-2020
Grant Lifecycle Management Processing a Grant Close - Out Revision Document (GTCOR) 03-2020
Inventory Management APP - AFIS Procurement Process Video 10-2019
Inventory Management Creating a Stock Return Video 10-2019
Inventory Management Creating Stock Requests Video 10-2019
Inventory Management Manual Purchase Orders Video 10-2019
Inventory Management Standard Stock Request Video 09-2019
Inventory Management Using Research to Track Inventory Receipts Video 10-2019
Monthly Financial Review Monthly Financial Review - Fixed Asset Management 08-2017
Monthly Financial Review Monthly Financial Review: General Ledger and Budget 04-2017
Monthly Financial Review Monthly Financial Review: Grants 09-2019
Monthly Financial Review Monthly Financial Review: Payroll 09-2019
Vendor Customer Create a Customer Video 09-2019
Vendor Customer Find Vendor Payments Online Video 09-2019
Vendor Customer Create a Vendor Video 09-2019
Vendor Customer Modify a Vendor Video 09-2019

HRIS Resources

HRIS QRGs for AFIS processes.

Functional Area Document Name Last Updated
HRIS Agency HRIS Payroll Reports 10-2019
HRIS Chart of Account Elements for HRIS Integration 10-2019
HRIS HRIS Payroll Transaction Corrections 10-2019

TRIRIGA Resources

TRIRIGA resources including manuals and QRGs.

Additional Resources

Additional resources for AFIS understanding and functionality.

Functional Area Document Name Last Updated
AFIS Getting Started Training Guide 10-2016
AFIS Locating a Document 09-2019
AFIS Legacy to New AFIS Crosswalk 04-2021
AFIS Acronyms 04-2021
AFIS Terminology 04-2021
AFIS Vendor Crosswalk 04-2021
Asset Management FA Commodity Codes 04-2021
General Accounting Transfers Workshop: Transfer Type Matrix 04-2021
Inventory Management Inventory Management Managers 04-2020
Inventory Management Inventory Management Users 04-2020
Security and Workflow AFIS System Login and Trouble Shooting 02-2018
Security and Workflow User Roles and Permissions 09-2019
Security and Workflow Workflow 101 09-2019
Security and Workflow Create and Update a User with UDOC 10-2019
Travel Employee Travel Card Review 03-2019