Agencies are now able to enter their FY 2025 Back of the Bill Items and Adjustments based on the Arizona Joint Legislative Budget Committee's (JLBC) Crosswalk of FY 2025 General Appropriation Act to Appropriations Report Totals. Agency allocations are in JLBC's FY 2025 Appropriations Report located at https://www.azjlbc.gov/current-year/ in the Crosswalk of FY 2025 General Appropriation Act to Appropriations Report Totals section on pages 474-481. In addition, agencies may find their crosswalk adjustment amounts under the Statewide Adjustments paragraphs in the Budget Units section on pages 1-401.  

FY 2025 Back of the Bill Items and Adjustments must be processed as follows:

• All transactions will be completed using an Appropriation and Allotment Budget document (BGA60), and entered and submitted electronically through AZ360 by August 31, 2024. The documents will be reviewed on a first come, first serve basis.
• Back of the Bill Items and Adjustments should be entered at the full amount stated in JLBC’s FY 2025 Appropriations Report.
• Back of the Bill Items and Adjustments should be entered using the following guidelines:
  • Budget Level 1 section (for crosswalk adjustments)
    • Action = Modify
    • Event Type = BG03
    • Start Date = Leave blank.
    • End Date = Leave blank.
    • Description = Crosswalk (Must begin with “Crosswalk”; can add more information.)
    • House Bill Number = Leave blank.
• Quarterly Allotments:
  • The general fund portion of any lump sum appropriations should be entered by quarter in the following order: 30%, 22%, 22%, and 26%. 
  • All other funding sources and line items should be 25% for each of the four quarters.
  • If an allotment exception was approved, the quarterly distribution must be entered with the approved distribution.
  • Make sure the Increase/Decrease selection in the Allotments section matches the Increase/Decrease selection in the Budget Level 1 section of the BGA60. This has been a reason as to why the General Accounting Office (GAO) has had to regularly reject BGA60’s for Crosswalk loads.
  • Only documents in Final status are complete.

Additional appropriation load instructions are available in the Appropriation Budgets section of the AZ360 Budgetary Control Training Manual located on the GAO Training Resources webpage of the General Accounting Office's website: https://gao.az.gov/resources/training/gao-training-resources. 

For more information or questions, contact the agency-specific GAO Agency Liaison (the GAO Agency Liaison Contacts list is located on the Operations Resources webpage: https://gao.az.gov/operations-resources.).