FY24 appropriations per Laws 2023, 56th Legislature, 1st Regular Session, Chapter 133, SB1720 and Chapter 135, SB1722 may be entered in AFIS and submitted to the GAO for processing.

FY24 appropriations must be processed as follows:

• FY24 general appropriations act, Sections 4 through 97, supplemental loads and capital outlay are to be entered on separate documents.  Appropriation and Allotment Budget Documents (BGA90) entered and submitted through AFIS to the GAO will be reviewed on a first come, first serve basis.  Keep in mind that any BGA90 document with Alternative Allotment Requests will route to OSPB for review/approval before GAO receives the BGA90 to begin its review process (see the last bullet in this section).
• Any appropriations received that are incomplete, will be reviewed, but may not be available on the first processing date in AFIS for FY24. 
• It is recommended that the Header section of the BGA90 is left blank.  Dates entered in the Header section will override dates in other sections of the BGA90 document when the validate button is clicked.
• All appropriations should be entered as the full amount enacted with any reductions processed separately.
• Appropriations should be entered using the following guidelines related to FY24 appropriations.

       Appropriation and Allotment Level section for Type 1;

              Start date = 07/01/2023 
              End date = 06/30/2025
              Budget FY = 2024
              Fiscal Year = 2024
              Period = 1

       Appropriation and Allotment Level section for Type 2, 2C;

              Start date = 07/01/2023 
              End date = 06/30/2100
              Budget FY = 2024
              Fiscal Year = 2024 
              Period = 1

       Appropriation and Allotment Level section for Type 2A, 2CA;

              Start date = 07/01/2023
              End date = End date from law plus one additional year to allow for the administrative adjustment period
              Budget FY = 2024
              Fiscal Year = 2024 
              Period = 1

         Appropriation and Allotment Level section for Type 2B;

               Start date = 07/01/2023 
               End date = End date from law
               Budget FY = 2024
               Fiscal Year = 2024 
               Period = 1

• The general fund portion of any lump sum appropriation should be entered by quarter in the following order: 30%, 22%, 22%, and 26%.  All other funding sources and line items should be 25% for each of the four quarters. Quarter 5 is to be set up for each appropriation document at 0% to allow transaction processing in the following fiscal year (i.e. administrative adjustments).  
• Only documents in ‘Submitted’ status are complete. Any other status may require further action to complete the load.
• Agencies requesting alternative allotment schedules may submit their detailed change requests as part of the appropriation load process. All allotment change requests will be submitted to the Governor’s Office of Strategic Planning and Budgeting (OSPB) by using Event Type: BGE1 and uploading the request letter to the corresponding Appropriation and Allotment Budget Document (BGA90). 

Any remaining FY23 supplemental loads and reductions must be entered and submitted to the GAO and will be reviewed on a first come, first serve basis.

Additional appropriation load instructions are available in the Appropriation Budget section of the AFIS Budget training materials. 

If you have any questions or need additional information, please contact your AFIS liaison.