Agencies shall process the transfer of monies for FY24 fund balance transfers identified in Laws 2024, 56th Legislature, 2nd Regular Session, Chapter 209 (HB2897), Section 133 as well as from Chapter 211 (HB2899), Sections 9E, 10E, 11C, 14A and, 30.

• Locate each agency’s transfer in the AZ360 Transaction Catalog.
  • Document Identifier
    • Code = ITAOP
    • Dept. = The agency 3-character code
    • ID = SWEEP24*
  • For example, if the agency is AAA then the ID will be SWEEP24AAA. Complete the transfer document(s) for the agency that pulled from the search.  The document could have multiple lines in the Initiator Reference section. As the 2nd party agency, the 2nd Party Accounting section must tie back to the total vendor lines from the Initiator Reference section.  
• The 2nd Party Accounting section will need to be completed by the agency.
  • Accounting Line
    • Fund = The agency fund as stated in HB2897 or HB2899
    • Department = The agency 3-character code
    • Appr Unit = AA99999, if Appropriated Fund Column = Yes or Partial. (See the FY24 Fund Balance Transfer Procedures link below.)
    • Appr Unit = Type 3 appropriation, if Appropriated Fund Column = No.
    • Object = 9101
• All transactions will be completed using an Internal Transaction Agreement – Operating Transfer (ITAOP), entered and submitted electronically through AZ360.
• All appropriated funds will require the agency to complete a department budget (if not auto-generated) prior to completion of the ITAOP.
• Only documents in ‘Submitted’ status and ‘Final’ phase are complete. Any other status may require further action to complete the transaction.

The FY24 Fund Balance Transfer Procedures are available on the General Accounting Office (GAO) website on the Operations Resources webpage: https://gao.az.gov/operations-resources.

For further information or assistances, contact [email protected].