Fixed Asset Mass Depreciation Run for the 3rd quarter of FY 2023 is scheduled to take place on April 1, 2023. To reduce the potential for posting errors and/or failures, refer to the Mass Depreciation Quarterly Checklist for actions required by the department:

• All disposals are up to date in AFIS and FD documents are completed and approved within 10 days of receiving an approved SP-101.
• Complete and approve any pending or draft FA, FD, FI, FM, or FT documents in AFIS no later than close of business Friday, March 31, 2023, which is the last business day prior to the mass depreciation batch run.
• Review previous fixed asset depreciation outstanding issues as communicated by GAO.
• Notify the assigned AFIS Liaison of any assets that failed to post depreciation if an exception report is not received from GAO in the week following the mass depreciation batch run.

The items on this checklist are intended to promote fixed asset documents being processed in a timely manner and reduce the number of assets that fail to post depreciation due to pending documents outstanding on the document catalog.

Either approve or discard of any unprocessed FA, FD, FI, FM, or FT documents in AFIS no later than close of business Friday, March 31, 2023.

If there are any questions about how to process the documents in time, contact the assigned AFIS Liaison. Share this information with the agency accounting staff.