Fixed Asset Mass Depreciation Run for the 1st quarter of FY 2024 is scheduled to take place on September 30th, 2023. To reduce the potential for posting errors and/or failures, refer to the Mass Depreciation Quarterly Checklist for actions required by the department:

• All disposals are up to date in AFIS and FD documents are completed and approved within 10 days of receiving an approved SP-101.
• Complete and approve any pending or draft FA, FD, FI, FM, or FT documents in AFIS no later than close of business Friday, September 29th, 2023, which is the last business day prior to the mass depreciation batch run.
• Review previous fixed asset depreciation outstanding issues as communicated by the General Accounting Office (GAO).
• Notify the GAO Agency Liaison of any assets that failed to post depreciation if the user does not receive an exception report from GAO in the week following the mass depreciation batch run.

The Mass Depreciation Quarterly Checklist can be found on the GAO website homepage under the Quarterly Fixed Asset Mass Depreciation Schedule section. The items on this checklist are intended to promote fixed asset documents being processed in a timely manner and reduce the number of assets that fail to post depreciation due to pending documents outstanding on the document catalog.

Either approve or discard unprocessed FA, FD, FI, FM, or FT documents in AFIS no later than close of business Friday, September 29th, 2023.

If there are any questions about how to process the documents in time, contact the GAO Agency Liaison. Share this information with the Accounting staff.