State agencies with entity registrations in SAM.gov should renew their registrations well ahead of the expiration of their current registration.

The federal government requires all entities that do business with the federal government to have a unique entity identifier (UEI) number and have their entity registered and validated in SAM.gov. State agencies must have an active entity registration in SAM.gov to be eligible to receive contract awards or payments, submit assistance award applications, or receive certain payments from some federal government agencies. It is important that state agencies do not let their entity registration expire.

Entity validation must be renewed and revalidated at least every 12 months. It can take several weeks for the Federal Service Desk of the U.S. General Service Administration to process registration renewals. The Federal Service Desk recommends that entities begin the renewal process at least 45 days prior to expiration. State agencies should follow this recommendation to ensure that their entity registration does not expire.

Entity administrators in SAM.gov should receive alerts of renewal requirements at 60 days, 30 days, and 15 days prior to expiration.

It is recommended that each state agency have multiple employees assigned as entity administrators for their entity in SAM.gov. Existing entity administrators can assign the entity administrator role to other employees of their agency in SAM.gov.

More information and FAQs about entity registration in SAM.gov and the UEI can be found at the Federal Service Desk’s website: https://www.fsd.gov/.