Beginning Thursday, April 6, 2023, manual liquidation requests will only be accepted if the agency receives the following AFIS errors in APP:

• A1603 – Cannot modify a line amount below the closed amount on the current accounting line. (A1603)
• A8466 – The accounting line has been over-referenced and the line amount cannot be changed. (A8466) 

Although these two errors are not true integration errors, manual liquidation directly in AFIS is still needed. This is the current workaround while both GAO/AFIS Operations and ADOA State Procurement Office (SPO) teams continue to collaborate and work on permanent fixes which will not be implemented until after the APP 176 Upgrade.

Important note: When submitting manual liquidation requests with the A1603 or A8466 errors, locate the actual open balance shown on the GAEIV1 document in AFIS and add it to the manual liquidation request spreadsheet. This is to ensure there is still a true open AFIS balance that needs to be liquidated. If there is no open amount in AFIS, there is nothing else to be done in AFIS. The agency can then ask the ADOA SPO team to place the document in a Closed or Cancelled status in APP.

All other AFIS errors received in APP are not true integration errors and do not require manual liquidation directly in AFIS. If the agency receives errors related to Chart of Account (COA [including programmatic COA]), budget, and vendor when creating, modifying, or closing a PO in APP, the agency needs to work with its accounting and budgeting staff to correct these errors in AFIS first before resuming any actions on the PO in APP. 

Refer to the AFIS & APP Common Error Log and Resolution for a list of common errors and how to resolve them. Agencies can also contact the assigned AFIS liaison for more assistance.