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Travel Information


The information on this page is provided as a convenience in determining the reimbursement limitations for lodging and meal costs incurred in connection with travel by State of Arizona employees on State of Arizona business. Policy statements, site links, and other information encountered on this website pertain to employees of the Federal Government of the United States, not to employees of the State of Arizona. See State of Arizona Accounting Manual (SAAM) for State of Arizona policies and maximum reimbursement travel rates.

Additional Travel Information

Use the following link to review rates for travel: Current Alaska, Hawaii and Overseas Rates - Lodging and Meal Index.

See SAAM 5095-5 for clarification on how to calculate the correct lodging and meal rates.    

Contiguous Travel

  1. Search under the “Per Diem Rate Calculator | CONUS” for federal maximum lodging rates in the contiguous United States. Local meals, proportional meals, incidentals, and per diem rates do not apply.

  2. Select the correct federal fiscal year (October 1 - September 30), state, select "No" under "Include DoD Installations", and select "Yes" for "Include All Cities & Townships". Enter the code shown in the box and click "Submit".

Non-Contiguous Travel (Alaska, Hawaii, and Out-of-Country)

  1. Search under the "Per Diem Rate Calculator | Foreign & Non-Foreign OCONUS" section for local meals and lodging in Alaska, Hawaii and Overseas locations. Proportional meals, incidentals and per diem rates do not apply.

  2. Select the correct publication date for the date of travel, select the applicable country/state, and select "No" under "Include DoD Installations". Enter the code shown in the box and click "Submit".

  3. See SAAM 5095-5 for clarification on how to calculate the correct lodging and meal rates.

See APP (Arizona Procurement Portal) for current state contracts for vehicle rentals and the effective dates of the contracts and extensions. See SAAM 5015 for additional guidance.

FedRooms is the official U.S. government hotel program and is recommended for federal travelers by the U.S. General Service Administration (GSA). It is available at www.fedrooms.com.

State employees on official state business may utilize the program. The program is not available for personal travel. The State of Arizona has no affiliation with the program, however, this may be a helpful resource for state employees traveling on official business.

The tool may be helpful to locate Federal Travel Regulation (FTR) compliant lodging accommodations that are at or below the federal rates. There are no additional booking fees.

To Register for an Account at FedRooms:

  1. In the upper right-hand corner, click on “Book a room”.
  2. A new webpage will load; continue to log in to the account.
    • If the employee has previously created an account, enter the user name and password.
    • If the employee has not previously created an account, click on “Create an account”. A new webpage will open. State government employees will enter “locala” on the first line and “newuser” on the second line.  Click on "Continue".  Create a user name, password, and enter the employee's work email.